Contracts

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Contracts in Flowtly define the financial terms of your engagements — a structured set of payment schedule lines, optionally linked to a budget. Each contract specifies when payments are due, their amounts, and the direction (supplier invoice or client billing), giving you full visibility over committed cash flows.

Key concepts

  • Payment schedule lines — individual line items defining amount, due date, and payment direction (supplier or client)
  • Budget linkage — a contract can optionally be attached to one or more budgets, which act as the financial envelope for the engagement
  • Direction — supplier contracts track costs you owe; client contracts track revenue you expect to receive
  • Cyclic flag — a contract can be marked cyclic to indicate a recurring/ongoing relationship; this is advisory only, and payment lines are still created one at a time rather than auto-generated from an interval
  • Document attachments — attach signed contract files, amendments, or supporting documents directly to the contract record

Example use cases

  • Fixed-fee project billing: Create a client contract with monthly payment milestones linked to a project budget, so you always know what is invoiced and what remains.
  • Vendor retainer: Set up a supplier contract marked as cyclic for a software licence or consultancy retainer, and create each new payment line as it comes due.
  • Subcontractor payments: Link a supplier contract to a project budget to track subcontractor costs against the planned spend and ensure no line exceeds the budget ceiling.

Connection map

Refers toUses upPart ofDerived from
Documented hereDocumented elsewhere
invoice billed to counterparty. invoice taxed by tax-group. cost spends against budget. cost owed to counterparty. bank-transaction reconciled to invoice. contract schedules payment-schedule-line. contract attached to budget. budget covers project. invoice billed from project. project linked to budget. lead becomes counterparty. deal sold to counterparty.billed totaxed byspends againstowed toreconciled toschedulesattached tocoversbilled fromlinked tobecomessold toIInvoice — A sales document issued to a client: line items, dates, tax. It is created, reviewed, previewed and then sent.InvoiceCCounterparty — The other side of a financial document — a client billed, or a supplier owed.CounterpartyTTax group — The tax treatment applied to a line, so rates are set once rather than per document.Tax groupCCost — Money the organisation owes or has spent, tracked against a budget.CostBBudget — The financial envelope an engagement is measured against — what was planned, versus what has actually been spent.BudgetBBank transaction — A movement on a connected bank account. Matching it to an invoice or a cost is what makes the books agree with the bank.Bank transactionCContract — The financial terms of an engagement: a structured set of payment schedule lines, in one direction or the other.ContractPPayment schedule line — One dated amount on a contract, in a direction — money owed to a supplier, or due from a client.Payment schedule linePProject — The core organizational unit for a business initiative, client engagement or internal work. Everything tracked — time, cost, invoicing, profitability — hangs off one.ProjectPProspect — A company you are working but that is not a customer yet. It sits at New, Contacted or Qualified, and everything done to it is logged against it.ProspectDDeal — A sale in progress: a customer, an amount, and the stage it has reached. It cannot exist without a customer, and its stage is never blank.Deal

Related terms