Responsibilities

Flowtly Editorial Team2 min

Responsibilities in Flowtly define the specific duties and expectations associated with roles and positions within your organization. By clearly mapping responsibilities to positions, you establish a transparent framework that helps employees understand their scope of work and ensures accountability across teams and departments.

The responsibilities module allows you to create individual responsibilities and organize them into responsibility groups. These groups can then be linked to specific positions, making it easy to define standardized role profiles. When new positions are created or existing ones evolve, you can quickly adjust the associated responsibilities to reflect current organizational needs.

Position-responsibility mapping also supports workforce planning and organizational design. By reviewing the distribution of responsibilities across your teams, you can identify gaps, overlaps, or imbalances and make informed decisions about hiring, restructuring, or role redefinition.

Example use cases

  • Defining Role Profiles: Create a comprehensive set of responsibilities for each position in your organization, ensuring clarity about what is expected from every role.
  • Organizational Restructuring: Reassign and redistribute responsibilities across positions when restructuring teams or departments.
  • Onboarding Clarity: Provide new hires with a clear list of their responsibilities from day one, reducing ambiguity and accelerating their ramp-up period.
  • Performance Alignment: Use defined responsibilities as a baseline for performance evaluations, ensuring assessments are grounded in agreed-upon expectations.

Connection map

Refers toPart of
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audit-log records person. person works under agreement. work-schedule assigned to person. benefit-assignment held by person. employee-profile describes person. employee-document filed against person. responsibility assigned to person. performance-target set for person. meeting held with person. holiday-request submitted by person. leave-entitlement held by person. project staffed by person. project-rate rates person. booking books person.recordsworks underassigned toheld bydescribesfiled againstassigned toset forheld withsubmitted byheld bystaffed byratesbooksAAudit trail — The record of who did what and when. It is how a user action is investigated after the fact, and what compliance is demonstrated from.Audit trailPPerson — An employee. The central record the rest of the workforce data hangs off — profile, documents, leave, benefits, rates.PersonAAgreement — The document formalizing the terms between the organisation and one employee or contractor. It is the foundation of the employees module: whether someone has an active agreement decides whether they appear in the other modules at all.AgreementWWork schedule — The working days, hours and breaks assigned to an employee, from the week the assignment starts. It is what the Work Time calendar draws.Work scheduleEEmployee benefit — One benefit granted to one person for a date range. A person can hold several at once.Employee benefitEEmployee profile — The detailed record for one person: contact details, job role, department, employment history.Employee profileEEmployee document — A file attached to a person — a contract, a review, anything filed against them.Employee documentRResponsibility — An area of ownership assigned to a person.ResponsibilityPPerformance target — An objective set for a person and measured against.Performance targetMMeeting — A recorded one-to-one or review between people.MeetingHHoliday request — An employee's request for time off, submitted for approval. Approving it is what turns it into leave the rest of the system counts.Holiday requestEEntitlement — How much leave a person has for the leave year. A request draws it down; the balance is what remains.EntitlementPProject — The core organizational unit for a business initiative, client engagement or internal work. Everything tracked — time, cost, invoicing, profitability — hangs off one.ProjectMMember rate — A team member's billing or cost rate on a project. Rates are per member, so the same person can cost differently on two projects.Member rateBBooking — One person committed to one role for a stretch of weeks, at a percentage of their time. A booking is a plan, not a record of work done.Booking

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