Know what your budget is made of

Flowtly builds each project budget from your contracts, employee time, invoices, and transactions — then shows planned vs actual, a live forecast to completion, and the income you've signed or still have in the pipeline.

Built from the work you already track

Contracts, employee time, invoices, and transactions flow straight into the budget — no re-keying. Every figure traces back to a real record you can open.

Planned vs actual, in real time

Watch committed and invoiced spend fill against the plan as the project runs. Catch an overrun the week it starts, not at quarter-end.

A forecast that reads as a forecast

Flowtly projects the final cost from run-rate and commitments — shown as a prediction, never dressed up as a fact, so you always know what's real and what's expected.

Income and pipeline, not just cost

See signed revenue alongside potential income from open deals and leads. A budget becomes the whole P&L picture — money in as well as money out.

Realization by tag, drillable to the line

Planned → contracted → invoiced, broken down by cost tag and drillable to the exact contracts and invoices behind every number.

How do I catch overruns early?

Problem

Costs surface at month-end, long after the decision that caused them. By the time the spreadsheet catches up, the overrun is already baked in.

Solution

Flowtly fills committed and invoiced spend against the plan as work happens — straight from your contracts, invoices, and transactions. The week a line starts to slip, you can see it.

Realization

Planned 18 260 000 €
Committed 98.6%
Invoiced 53.2%

On track — forecast 99% of plan

How do I know a project's true margin?

Problem

Revenue sits in one tool, costs in another, and the pipeline in a third. Working out whether a project actually made money means stitching exports together.

Solution

Flowtly keeps cost and income on the same budget — signed revenue, invoiced spend, and pipeline potential in one view — so margin is a number you read, not assemble.

Income vs cost

Signed 12 400 000 €
Cost (actual) 9 722 000 €
Pipeline 4 200 000 €

The whole P&L in one place

FAQ

Do you have any questions?

We have collected answers to the most frequently asked questions. If you don't find the answer to your question, contact us - we'll be happy to help!

What is a project budget made of in Flowtly?
Each project budget is built from records you already keep — contracts (the plan), plus employee time, invoices, and transactions (the actuals). Flowtly rolls them into two sides, planned and actual, so every figure traces back to a real document.
How does Flowtly show planned vs actual spend?
The plan comes from your contracts' payment schedules; actuals come from invoices, settled transactions, and employee time valued at cost. Flowtly compares them live, so committed and invoiced spend fill against the plan as the project runs and overruns surface early.
How is the budget forecast calculated?
Flowtly projects the cost at completion from your run-rate and outstanding commitments. It is shown as a forecast — dashed, never presented as a booked figure — so a prediction is never mistaken for a fact.
Does a budget include income, not just cost?
Yes. Alongside cost, a budget shows income: revenue you have already signed, plus potential income from open deals and leads in your pipeline. Pipeline figures are marked as potential, so you see the whole P&L without overstating what is certain.
Do I have to build and maintain budgets by hand?
No. Because budgets draw straight from contracts, time, invoices, and transactions, they update themselves as work happens. You set the plan once, and Flowtly keeps the actuals, forecast, and realization current.

From the knowledge base

Budgets

Set budgets per project and track spend

 Costs control

Keep project and company costs under control

 Finance dashboard

See income, costs and cash in one view

Related terms

Budget Forecast at completion (FAC) Committed cost Budget variance Rolling forecast Sales pipeline

Know what your budget is made of

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