Know what your budget is made of

Built from the work you already track

Contracts, employee time, invoices, and transactions flow straight into the budget — no re-keying. Every figure traces back to a real record you can open.

Planned vs actual, in real time

Watch committed and invoiced spend fill against the plan as the project runs. Catch an overrun the week it starts, not at quarter-end.

A forecast that reads as a forecast

Flowtly projects the final cost from run-rate and commitments — shown as a prediction, never dressed up as a fact, so you always know what’s real and what’s expected.

Income and pipeline, not just cost

See signed revenue alongside potential income from open deals and leads. A budget becomes the whole P&L picture — money in as well as money out.

Realisation by tag, drillable to the line

Planned → contracted → invoiced, broken down by cost tag and drillable to the exact contracts and invoices behind every number.

Alerts before the period closes

Every morning Flowtly checks each budget that has a plan. Costs more than 10% over plan, a finished period’s margin 5 points or more below target, or costs already eating into the running period’s margin each raise one notification, in the bell and by push, with actual against plan and a link to the budget. It is a daily check, not a live feed: every alert states the date its figures are current to and says so when bank data is incomplete.

A budget that includes next month’s projects

Choose all projects, minus any you exclude, or all contracts of the projects the budget covers. The choice is stored as a rule rather than a list, so a project or contract created later is covered without anyone reopening the budget. You can start in observation mode, tracking actual income and costs with no plan, and add monthly amounts with percentage, fixed or per-unit growth when you are ready.

Shared costs, counted once at the right share

When a supplier invoice is split across projects, each budget counts only the share allocated to it, and each cost sits in the month its document relates to, not the month it was paid. Example: a site security invoice split by building share and then by tenant floor area appears on every tenant’s project as the full invoice amount next to that project’s share, so the same invoice is never counted twice.

Signed contracts, read into the plan

Upload a signed contract and Flowtly reads it: for example both parties, a start date, payment 14 days from invoice delivery and a monthly fee. You check every suggested field, correct what the scan got wrong and save. Once the contract has a payment schedule and reaches the budget through its project, its amounts become planned figures. A contract that states a rate but no total keeps the total empty; enter the term and, where the quantity is known, Flowtly offers a total marked as calculated for you to accept.

• Daily budget alerts, before the period closesEvery morning Flowtly notifies a budget’s recipients when costs run more than 10% over plan or the margin falls below target. Each alert shows actual against plan and links to the budget; it never changes the budget for you.Read the guide
• Profitability analytics by project and personProject financials compare planned and actual profit and loss, show billed, cost and margin on each initial-budget line, and gross margin can be tracked as a project KPI. The Resourcing Money view puts revenue, cost and margin on each person, drilled down by project.Read the guide
• Track actuals before you plan, then add monthly plans with growth rulesAttach costs and invoices to a budget and follow actuals before any plan exists. When you are ready, plan month by month from a base amount, with exponential, linear or unit growth that carries into later months and years until you change it.Read the guide
• Budgets and P&L you controlSet budgets per project, client, or team and track real spend against them. Catch overruns early and see profit and loss without building a spreadsheet.Read the guide
• Your cash position, liveInflows and outflows in one real-time dashboard, by bank account and refreshed on demand. No exporting to chase the number that matters.Read the guide
• Budgets that include tomorrow’s projectsCover all projects except those you exclude, or every contract of the covered projects, saved as a rule so new ones fall inside without reopening the budget. Start with actuals, then add a monthly plan with percentage, fixed or per-unit growth.Read the guide
• Margin by project phaseOne row per phase shows what it invoiced, what its logged time and related costs came to, and the margin, for any date range. Costs dated after a phase closed are flagged, and the whole-project row adds what was booked on the project itself.Read the guide
• P&L by personIn a budget that includes employee costs, a P&L by person tab shows what each person costs, and opening a person lists the direct-cost lines behind the figure. Currently a preview feature.Read the guide

• Define supplier and client contracts with explicit payment schedule linesCreate a purchase or sales contract with its name, direction and currency, then add payment schedule lines, each with an amount, due date and direction. Payment terms are held separately: deadline days, what they count from, and in advance or in arrears.Read the guide
• Link contracts to budgets for automatic planned expense contributionsA budget plans from a contract’s payment schedule lines once it can reach the contract: through the contract’s project, by attaching the contract directly, or through budget tags. A contract with no schedule adds no planned figures.Read the guide
• Filter by direction, status or linked project
• Attach documents to contracts for audit-ready record-keepingAttach signed contract and annex files to the contract record, preview them in place or download them. The last contract document cannot be deleted, a contract with no signed file is flagged as missing one, and attached files are read to fill empty fields.Read the guide
• Contracts read from the signed file, checked by youUpload signed contracts as PDF or image, and Flowtly reads parties, dates, payment terms and prices into a review screen that you correct and save. A rate-based lease gets no invented total, and a file added to an existing contract fills only empty fields.Read the guide
• Purchase orders read against the workGive an order’s role lines a rate and estimated hours, and Order economics sets them against the hours logged per role and what they cost. A line over its estimate is flagged while the work is still running.Read the guide