Finance Dashboard

Flowtly Editorial Team3 min

The Finance Dashboard in Flowtly gives finance teams and executives a real-time overview of the organization's cash flow. It presents key metrics in interactive charts, enabling data-driven decisions without the need to export data to external tools.

Cash flow tracking is the core component of the dashboard, presenting inflows and outflows over configurable time periods (defaulting to the last 12 months). Users can filter by individual bank account or view all accounts combined, and refresh cached data on demand. The dashboard requires the Costs Analyser role for access.

The costs and income sections provide navigation to the underlying transaction and invoice data that drives cash flow. While detailed cost breakdowns and income tracking are available through the Costs Control and Invoices modules respectively, the Finance Dashboard focuses on aggregated cash position trends.

Company overview

Company overview sets the contracted plan against what was billed and what actually moved, month by month. Each month carries two directions — Money in and Money out — and each direction is measured on three bars:

  • Contracted — what the signed commitments come to.
  • Billed — what has been invoiced against them.
  • Cash flow — what has actually reached or left the bank.

Every bar is named and its amount is printed beside it, on the chart itself. The figures are readable without pointing at anything, which matters on a touch screen, where there is nothing to hover. A legend above the months names the three bars once, so each month needs only the short label and the figure.

Bar lengths are measured against a single maximum taken across the whole window and both directions, not against each month's own plan. That is what lets you compare one month with another: a month worth ten thousand and a month worth ten million are drawn at visibly different lengths rather than both filling the row. Contracted stays the reference the other two are read against — it simply is not pinned to full width.

A bar that runs past its contracted figure is marked as above plan, so billing or spending beyond what was committed reads as a state rather than as a longer bar you have to measure by eye.

Example use cases

  • Review cash flow trends over the last 30 days to ensure the organization maintains adequate working capital.
  • Filter cash flow data by bank account to analyze liquidity across different financial entities.
  • Identify periods with unusual outflows that may require investigation.
  • Refresh cached dashboard data before a finance review meeting for the most up-to-date figures.
  • Read the month's contracted, billed and cash figures straight off Company overview on a tablet, without a pointer.
  • Compare two months on Company overview to see whether billing is keeping pace with what was contracted.

Connection map

Refers toUses upPart ofDerived from
Documented hereDocumented elsewhere
invoice billed to counterparty. invoice taxed by tax-group. cost spends against budget. cost owed to counterparty. bank-transaction reconciled to invoice. contract schedules payment-schedule-line. contract agreed with counterparty. contract attached to budget. budget covers project. invoice billed from project. project linked to budget. lead becomes counterparty. deal sold to counterparty.billed totaxed byspends againstowed toreconciled toschedulesagreed withattached tocoversbilled fromlinked tobecomessold toIInvoice — A sales document issued to a client: line items, dates, tax. It is created, reviewed, previewed and then sent.InvoiceCCounterparty — The other side of a financial document — a client billed, or a supplier owed.CounterpartyTTax group — The tax treatment applied to a line, so rates are set once rather than per document.Tax groupCCost — Money the organisation owes or has spent, tracked against a budget.CostBBudget — The financial envelope an engagement is measured against — what was planned, versus what has actually been spent.BudgetBBank transaction — A movement on a connected bank account. Matching it to an invoice or a cost is what makes the books agree with the bank.Bank transactionCContract — The financial terms of an engagement: a structured set of payment schedule lines, in one direction or the other.ContractPPayment schedule line — One dated amount on a contract, in a direction — money owed to a supplier, or due from a client.Payment schedule linePProject — The core organizational unit for a business initiative, client engagement or internal work. Everything tracked — time, cost, invoicing, profitability — hangs off one.ProjectPProspect — A company you are working but that is not a customer yet. It sits at New, Contacted or Qualified, and everything done to it is logged against it.ProspectDDeal — A sale in progress: a customer, an amount, and the stage it has reached. It cannot exist without a customer, and its stage is never blank.Deal

Related terms