Staff every clinic shift and spot gaps in cover early

For clinics and diagnostic centres with several locations: schedules, time off, supplier contracts and costs per site in one workspace.

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How it works

  1. Add locations and staff

    Set up each clinic, its team and their contracts.

  2. Build the schedules

    Create shift patterns per location and share them with the team.

  3. Run and review

    Leave, expiring documents and costs stay visible for every site.

What Flowtly does for you

Capabilities matched to how your industry actually works

Coordinate multidisciplinary teams

Manage physicians, nurses, and contractors with clear shift planning and leave that a named approver signs off.

Give equipment records, contracts and staff licences an expiry date, and Flowtly flags them in the app and emails the people responsible before they lapse.

Control revenue cycle and costs

Connect patient services, insurance billing, and vendor spend so you can see profitability in real time.

Flowtly playbooks for your industry

Pick an operational challenge and see how teams solve it with Flowtly.

Multi-location schedules live in different calendars?

Schedules sit in a different calendar per location, so a gap in cover is discovered on the morning it happens instead of while there was still time to fix it.

Flowtly holds each clinic’s work schedule in one place — shift times per person, per location. Leave is requested in Flowtly and goes to a named approver, so a gap in cover shows while there is still time to fill it.

Work schedule
5 sites
Locations covered
  • Cross-location shifts and chairs viewable in one board
  • Leave requests go to a named approver, approved or rejected

Supplier contracts and signed forms spread across inboxes?

Small clinics keep contracts and signed forms in mailboxes and drawers, so nobody can say which version is current or who signed it.

Keep each contract in Flowtly with its dates, its attachments and the person responsible. Send what needs signing for e-signature, and every action stays in the audit log.

Contracts
Audit log
Every signature kept in the audit log
  • Contracts stored with their dates and an owner
  • Attachments travel with the contract, not the inbox

No visibility into staffing and performance per clinic?

Owners guess which location needs extra hygienists or where overtime explodes because reports require exporting data from multiple systems.

Flowtly dashboards slice schedules, appointments, and costs by clinic. See utilisation, overtime, and profitability per site so you adjust staffing before patient experience is impacted.

Location dashboard
All clinics
Sites with real-time staffing view
  • Utilisation, overtime, and appointments filtered per site
  • Bench and capacity visible before you commit people

Insurance claims and payouts reconciled manually?

Billing teams copy EHR exports into spreadsheets, chase insurers via phone, and reconcile deposits days later, leaving leadership blind to cash.

Connect claims, remittances, and deposits in Flowtly. Track claim status, required documents, and payouts in one queue so finance sees confirmed cash per insurer and clinic.

Claims tracker
Next-day
Days to reconcile deposits
  • Claims, remits, and payouts linked to the right clinic
  • Billing sees pending docs and insurer follow-ups in one queue

Medical Operations Hub

Protect compliance while keeping schedules full

Flowtly unifies scheduling, billing, and vendor oversight so clinics run smoothly.

  • Patient and vendor workflows with auditable steps.
  • Inventory and services tied to finance and approval rules.
  • Compliance evidence collected automatically during delivery.

Clinical ops

Scheduling, compliance, and billing on one track

Coordinate multidisciplinary rosters, documents, and payors without juggling spreadsheets or inboxes.

FAQ

Frequently asked questions

Not answered here? Contact us.

How are credentials and expirations monitored?
Store each clinician’s licences and documents with their expiry dates. Flowtly lists what is expiring soon and how many days are left, so a coordinator can act in time. It does not block scheduling on its own — a person decides.
Can we coordinate multi-location schedules?
Yes. Keep each site’s work schedule in Flowtly, with shift times per person and per location, and see coverage across clinics in one place. Flowtly does not enforce skills, contracts or rest rules automatically — the approver makes that call.
How is PHI protected inside Flowtly?
Granular permissions, field-level audit logs, encryption at rest and in transit, plus SSO integrations keep medical data compliant in every region.

Case studies

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