Accountancy Exports

Flowtly Editorial Team3 min

The Accountancy Exports module in Flowtly enables organizations to transfer financial and HR data from the platform into external accounting systems. It supports export formats compatible with popular Polish accounting software: Comarch Optima, Symfonia, Wapro (including the Wapro Kaper / Fakir target for Księga Podatkowa), and enova365.

Each target system uses a dedicated, ready-to-import file format. All four support invoices and costs exports. Comarch Optima additionally supports employee leave and absence data, making it particularly useful for organizations that handle payroll through Optima. enova365 (by Soneta) is supported as a native export, allowing accountants to import invoices and costs directly into enova365.

The export process allows users to select a month or specific date range and choose the export type. This helps ensure accuracy and completeness before the data is handed off to the accounting team or imported into external software.

VAT basis of exported figures

Invoice-line amounts in the accountancy exports are net of VAT. Flowtly converts a line to net at the moment it is recorded, so an export never has to infer the basis from the value it finds — and neither does the accountant importing it.

This guarantee runs forward from 5 August 2026. Lines recorded before that date were stored as the source document supplied them and can still be held at gross. Flowtly does not convert them on its own, because how each line was originally supplied was not recorded at the time. When an export covers a period before that date, reconcile the totals against the source documents before importing them into your accounting system.

Converted amounts

Where an exported line is in a currency other than your organization's own, the export converts it at the rate for that line's date. If a pair cannot be priced at all, the export stops with an error naming the currencies, the date and the line, and no file is produced — rather than handing your accountant a file whose figures cannot be relied on. See Currencies and exchange rates for which currencies can be converted and what to do about a line that cannot.

Example use cases

  • Export monthly invoices in Comarch Optima format for import by the external accounting team.
  • Generate a Symfonia-compatible export after reconciling costs.
  • Export employee leaves and absences via the Optima export for payroll processing.
  • Use the Wapro export to synchronize cost data with the organization's accounting system, or the Wapro Kaper export for Księga Podatkowa (KPiR + VAT register) bookkeeping.
  • Use the enova365 export to hand off invoices and costs to an accountant working in enova365.
  • Export cost statements filtered by date range for quarterly financial reviews.

Connection map

Refers toUses upDerived fromPart of
Documented hereDocumented elsewhere
invoice billed to counterparty. invoice taxed by tax-group. cost spends against budget. cost owed to counterparty. bank-transaction reconciled to invoice. bank-connection imports bank-transaction. contract schedules payment-schedule-line. contract agreed with counterparty. contract attached to budget. budget covers project. invoice billed from project. project linked to budget. lead becomes counterparty. deal sold to counterparty.billed totaxed byspends againstowed toreconciled toimportsschedulesagreed withattached tocoversbilled fromlinked tobecomessold toIInvoice — A sales document issued to a client: line items, dates, tax. It is created, reviewed, previewed and then sent.InvoiceCCounterparty — The other side of a financial document — a client billed, or a supplier owed.CounterpartyTTax group — The tax treatment applied to a line, so rates are set once rather than per document.Tax groupCCost — Money the organisation owes or has spent, tracked against a budget.CostBBudget — The financial envelope an engagement is measured against — what was planned, versus what has actually been spent.BudgetBBank transaction — A movement on a connected bank account. Matching it to an invoice or a cost is what makes the books agree with the bank.Bank transactionBBank connection — The consented link to one bank that transactions arrive through. It can stop working on its own — a consent expires or is withdrawn — so it reports whether it is still working.Bank connectionCContract — The financial terms of an engagement: a structured set of payment schedule lines, in one direction or the other.ContractPPayment schedule line — One dated amount on a contract, in a direction — money owed to a supplier, or due from a client.Payment schedule linePProject — The core organizational unit for a business initiative, client engagement or internal work. Everything tracked — time, cost, invoicing, profitability — hangs off one.ProjectPProspect — A company you are working but that is not a customer yet. It sits at New, Contacted or Qualified, and everything done to it is logged against it.ProspectDDeal — A sale in progress: a customer, an amount, and the stage it has reached. It cannot exist without a customer, and its stage is never blank.Deal