Flowtly is where you handle utilities, contracts, and settlements. No spreadsheets, chaos, or piles of extra documents.
–18 hours a month spent reconciling data100% of documents linked to transactions15 minutes to prepare a forecast
For property operators
Running buildings is demanding enough on its own
You do not need ten tools, five folders, and daily file hunts. Flowtly brings together everything you need to run financial operations and link them with documentation in one clear system. Meter readings, invoices, contracts, reinvoices, and forecasts all live where they belong and work together without chaos.
Working with legacy meters or procurement tools? Book a 30-minute audit and we’ll sketch the automations or partners that fit.
Spreadsheets everywhere and dozens of different programs
Many exceptions in settlements
No single tool to run an entire building
Real estate insight
Operators automating utility reconciliation close recoveries 40% faster
JLL’s 2023 Utility Benchmarking report found that portfolios with integrated utility data shrink reinvoicing cycles to under 10 days and cut tenant disputes by one third.
Source: JLL, Utility Benchmarking for CRE, 2023.
What Flowtly does for you
Capabilities matched to how your industry actually works
Automate utilities from meter to reinvoice
Bring in readings, supplier invoices, and tariffs automatically—Flowtly drops them on the right lease, cost center, or shared service.
When something looks off, it lands in one queue with approvals and supporting files so finance can send clean reinvoices in hours, not weeks.
Finance, tenants, and owners see the same numbers
Connect rent, shared services, maintenance, and vendor docs to dashboards and portals so everyone sees clear, auditable breakdowns.
Flowtly playbooks for your industry
Pick an operational challenge and see how teams solve it with Flowtly.
Too many spreadsheets, too many errors, zero consistency
Costs, utilities, readings, and projects live in separate files; versions drift and mistakes slip into reinvoices and reports.
Flowtly gathers all operational and financial data in one place.
Specifically: - one view for costs, utilities, readings, assets, and projects, - automatic error checks (missing readings, odd values, duplicates), - no manual sheet joining — the data is already where it belongs.
Result: fewer mistakes, fewer questions, and no chasing the team for "the latest version of the file."
Meter board
95%
Readings auto-validated
Attach supplier invoices to every reading batch
Flag anomalies before they hit tenant charges
Costs must be split by multiple methods — area, meters, custom formulas
Different allocation methods mean every invoice is split by hand, and you have to remember which went "by meters" versus "minus offices + HVAC."
In Flowtly you build allocation formulas once. Then the system maps them to buildings, merges meter and vendor data, and calculates CAM and recovery without manual maths.
Result: costs split themselves; you stop policing exceptions in spreadsheets.
Contract radar
99%
Renewals handled on time
Expiry alerts and owners assigned per vendor or SLA
Compliance docs stored with approvals and audit history
Tenant advances must later be reconciled with actual costs
Advances sit apart from actuals, and differences surface only at year-end, turning settlements into email battles.
Flowtly keeps all advances and actual costs in one place, continuously calculates differences, and shows the tenant balance. It generates a settlement with the full trail: readings → allocations → invoices → differences.
Result: the annual settlement is not a fight over numbers — every cost has a source and proof.
Tenant portal
100%
Statements with supporting files
Line-item utilities, shared services, and markups auto-documented
Tenants download invoices and meter data anytime
No governance — errors show up only at month end
Errors in readings, missing data, or duplicates appear when the invoice is ready — too late for calm fixes.
Flowtly adds entry validations (e.g., a reading cannot be lower than the previous), change history, alerts for incomplete or unusual data, and an exception approval workflow.
Result: you do not learn about errors after the invoice has gone to settlement.
Cash cockpit
15 min
Time to refresh CAM forecast
Budgets, vendor bills, and recoveries sync automatically
Finance views cash scenarios per asset, region, or client
B2B Real Estate Playbook
Command your portfolio from one console
Flowtly keeps utilities, vendor docs, and tenant billing in one workflow so finance, asset managers, and ops see the same numbers in real time.
Portfolio dashboard with live leases, meters, and CAPEX readiness.
Lease, service, and finance processes chained into one automation spine.
Board-ready rollups for owners and funds without chasing files.
Utility cockpit
Here is what changes:
This is not slideware optimisation. It is a real shift you will feel in daily work.
FAQ
Do you have any questions?
We have collected answers to the most frequently asked questions. If you don't find the answer to your question, contact us - we'll be happy to help!
How do you capture meter readings and supplier invoices?
It depends on the systems already installed on site. Flowtly ingests CSV/API feeds or portal uploads, but proprietary building-automation formats may need a lightweight automation layer (or integration partner) in front of Flowtly for the cleanest process.
Can Flowtly split costs per tenant or cost center?
Set allocation formulas based on area, consumption, or manual overrides. Flowtly builds reinvoices with audit trails so finance can explain every charge.
Do tenants get visibility into utilities and shared services?
Yes. Flowtly issues statements that already include line items, allocation formulas, and supporting invoices, so tenants can log in or receive exports that explain every euro automatically.
How do property managers track maintenance SLAs and contractor performance?
Flowtly focuses on the financial and contractual layer. For field dispatching or SLA timers you should pair it with a CMMS such as Qmaint, then sync approved work orders and invoices back into Flowtly.
What do our customers say about Flowtly?
Since implementing Flowtly, we can conveniently monitor our resources and their usage. Additionally, shared company resources are accessible to everyone for reservations, helping to avoid misunderstandings and enhancing the comfort of hybrid work.
CBRE
Industry
Technology
Employees
1500+
Flowtly has been essential in organizing our internal processes. It helped us gather and analyze vital information from various sources in one place. Thanks to Flowtly, we eliminated the need for multiple systems, making our administration team’s work more efficient and comfortable.
Primotly
Industry
Technology
Employees
50+
Thanks to Flowtly, we were able to automate key business processes, significantly increasing our efficiency and saving time. We especially appreciate the budget and cost management module, which helps us better control expenses and optimize costs.