Flowtly for B2B real estate

Flowtly is where you handle utilities, contracts, and settlements. No spreadsheets, chaos, or piles of extra documents.

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For property operators

Running buildings is demanding enough on its own

You do not need ten tools, five folders, and daily file hunts. Flowtly brings together everything you need to run financial operations and link them with documentation in one clear system. Meter readings, invoices, contracts, reinvoices, and forecasts all live where they belong and work together without chaos.

  • Spreadsheets everywhere and dozens of different programs
  • Many exceptions in settlements
  • No single tool to run an entire building
  • More financial responsibility landing on property teams

Working with legacy meters or procurement tools? Book a 30-minute audit and we’ll sketch the automations or partners that fit.

-18h

–18 hours a month spent reconciling data

100%

100% of documents linked to transactions

15 min

15 minutes to prepare a forecast

Flowtly playbooks for your industry

Pick an operational challenge and see how teams solve it with Flowtly.

Problem

Invoice descriptions are confusing and misaligned with services

Tenants receive invoices with generic or technical descriptions they question later.

Solution

Every line item can have a clear description, and you can use rules that generate names per your standards. The invoice becomes tenant-friendly—without jargon.

Result: tenants ask less, contest less, and pay faster.

Each line has its own description or naming rule — tenants know what they pay for
Flowtly

Invoice lines

Clear line items

No jargon
Item Description / formula Status
Energy – Building A kWh usage × rate OK
HVAC service Formula: calculated OK
Shared services Description: Security, reception To edit

Problem

Assets (e.g., parking spots) are assigned multiple times by mistake

Lack of control means the same spots get promised to different tenants.

Solution

Flowtly blocks an asset if it is already used. You see who it is assigned to, for how long, in which project, and whether it is free, paid, or discounted.

Result: zero conflicts like "this spot was promised to two tenants."

Resource locks on assignment · You see who, when and on what terms
Flowtly

Resources

No double bookings

Lock
Resource Assigned Period Status
Parking spot P12 Nova Offices 01.04 – 30.04 Occupied
Warehouse B1 LogiPark Full year Occupied
Event area — Available Free

Problem

Tenant advances must later be reconciled with actual costs

Advances sit apart from actuals, and differences surface only at year-end, turning settlements into email battles.

Solution

Flowtly keeps all advances and actual costs in one place, continuously calculates differences, and shows the tenant balance. It generates a settlement with the full trail: readings → allocations → invoices → differences.

Result: the annual settlement is not a fight over numbers — every cost has a source and proof.

Advances and costs in one place · Balances calculated live · Full path: readings → allocations → invoices → differences
Flowtly

Advances vs costs

Tenant balance

Live balance
Najemca Zaliczki Rzeczywiste Saldo
Nova Offices 35 000 zł 33 420 zł +1 580 zł
LogiPark 22 000 zł 24 900 zł -2 900 zł
Campus Hub 18 500 zł 18 500 zł 0 zł

Readings

126 200 kWh · 18 400 m³

Allocations

Area · Meters · Formulas

Invoices

#INV-5530, #INV-2045, #INV-8841

Differences

Balance per tenant

Problem

Annual utilities (e.g., water) have only one reading — hard to settle

Without regular readings you have to rewind in Excel to reconstruct 12 months.

Solution

You can settle utilities on annual, quarterly, or monthly cycles. Flowtly calculates consumption based on the last reading, supports estimates, corrections, and later data updates.

Result: no spreadsheet gymnastics to "go back" 12 months.

Annual, quarterly, monthly — estimates and adjustments without rewinding spreadsheets
Flowtly

Annual utilities

Estimates and adjustments

Supports cycles
Medium Cycle Last read Status
Water · Campus West Annual 01.02.2024 Estimate
Energy · Logistics Hub Monthly 05.03.2024 OK
Heating · Tower A Quarterly 12.01.2024 Estimate
Flowtly for B2B real estate

B2B Real Estate Playbook

Command your portfolio from one console

Flowtly keeps utilities, vendor docs, and tenant billing in one workflow so finance, asset managers, and ops see the same numbers in real time.

  • Portfolio dashboard with live leases, meters, and CAPEX readiness.
  • Lease, service, and finance processes chained into one automation spine.
  • Board-ready rollups for owners and funds without chasing files.

FAQ

B2B real estate questions, answered

Quick answers on utilities, shared services, and real-time cash visibility with Flowtly.

Do tenants get visibility into utilities and shared services?

Yes. Flowtly issues statements that already include line items, allocation formulas, and supporting invoices, so tenants can log in or receive exports that explain every euro automatically.

How do property managers track maintenance SLAs and contractor performance?

Flowtly focuses on the financial and contractual layer. For field dispatching or SLA timers you should pair it with a CMMS such as Qmaint, then sync approved work orders and invoices back into Flowtly.

How do you capture meter readings and supplier invoices?

It depends on the systems already installed on site. Flowtly ingests CSV/API feeds or portal uploads, but proprietary building-automation formats may need a lightweight automation layer (or integration partner) in front of Flowtly for the cleanest process.

Can Flowtly split costs per tenant or cost center?

Set allocation formulas based on area, consumption, or manual overrides. Flowtly builds reinvoices with audit trails so finance can explain every charge.

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