Flowtly for B2B real estate

Flowtly is where you handle utilities, contracts, and settlements. No spreadsheets, chaos, or piles of extra documents.

For property operators

Running buildings is demanding enough on its own

You do not need ten tools, five folders, and daily file hunts. Flowtly brings together everything you need to run financial operations and link them with documentation in one clear system. Meter readings, invoices, contracts, reinvoices, and forecasts all live where they belong and work together without chaos.

Spreadsheets everywhere and dozens of different programs
Many exceptions in settlements
No single tool to run an entire building
More financial responsibility landing on property teams

Working with legacy meters or procurement tools? Book a 30-minute audit and we’ll sketch the automations or partners that fit.

What Flowtly does for you

Capabilities matched to how your industry actually works

Included #1

Budgets and P&L you control

Set budgets per project, client, or team and track real spend against them. Catch overruns early and see profit and loss without building a spreadsheet.

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Included #2

e-invoicing and KSeF, handled

Send and receive structured e-invoices through KSeF automatically. Submission status is tracked, inbound invoices are matched, and corrections stay auditable.

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Included #3

Cost control with approvals

Categorize every cost, link it to a project or budget, and route spend through approval workflows so nothing slips past unauthorized.

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Included #4

Recurring payments and commitments

Every subscription and recurring cost in one place, tied to its supplier, so forecasting and budgeting include what is actually coming.

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Included #5

Contracts and work schedules

Employment agreements in every variant, plus work schedules, as the backbone of your people data.

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Included #6

Asset and equipment tracking

Track physical and operational assets with meters and readings, so maintenance and lifecycle cost stay under control.

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Included #7

Property and room booking

Manage reservations and occupancy across properties and rooms, see availability at a glance, and avoid double-bookings.

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Included #8

Auto-generate invoices from logged hours

Included #9

Multi-currency, VAT and tax rule support

-18h

–18 hours a month spent reconciling data

100%

100% of documents linked to transactions

15 min

15 minutes to prepare a forecast

Flowtly playbooks for your industry

Pick an operational challenge and see how teams solve it with Flowtly.

Problem

Tenant advances must later be reconciled with actual costs

Advances sit apart from actuals, and differences surface only at year-end, turning settlements into email battles.

Solution

Flowtly keeps all advances and actual costs in one place, continuously calculates differences, and shows the tenant balance. It generates a settlement with the full trail: readings → allocations → invoices → differences.

Result: the annual settlement is not a fight over numbers — every cost has a source and proof.

Advances and costs in one place · Balances calculated live · Full path: readings → allocations → invoices → differences

Flowtly

Advances vs costs

Tenant balance

Live balance

Najemca Zaliczki Rzeczywiste Saldo

Nova Offices 35 000 zł 33 420 zł +1 580 zł

LogiPark 22 000 zł 24 900 zł -2 900 zł

Campus Hub 18 500 zł 18 500 zł 0 zł

Readings

126 200 kWh · 18 400 m³

Allocations

Area · Meters · Formulas

Invoices

#INV-5530, #INV-2045, #INV-8841

Differences

Balance per tenant

Problem

AC and HVAC data behaves differently than typical meters

HVAC data does not fit the meter model and breaks CAM.

Solution

Set a meter to "usage" instead of "state". Flowtly treats the value as monthly cost/usage and can merge data from controllers, BMS systems, or manual readings.

Result: HVAC costs do not spoil the whole CAM.

HVAC in “consumption” mode · BMS, controllers or manual readings unified in one CAM

Flowtly

HVAC

"Usage" instead of "state"

CAM aligned

System Mode Value Status

Tower A · HVAC Monthly consumption 18,400 kWh OK

Campus West · Cooling Monthly consumption 9,800 kWh OK

Logistics Hub · Ventilation Manual reading 3,200 kWh To review

Problem

Too many spreadsheets, too many errors, zero consistency

Costs, utilities, readings, and projects live in separate files; versions drift and mistakes slip into reinvoices and reports.

Solution

Flowtly gathers all operational and financial data in one place.

Specifically:
- one view for costs, utilities, readings, assets, and projects,
- automatic error checks (missing readings, odd values, duplicates),
- no manual sheet joining — the data is already where it belongs.

Result: fewer mistakes, fewer questions, and no chasing the team for "the latest version of the file."

One cockpit instead of many sheets · Automatic matching of invoices and readings · Anomalies queued for review

Flowtly

Cockpit danych

Reads · Invoices · Exceptions

Synchronized

Reads today

128

6 locations

Vendor invoices

29 attached

Exceptions

Awaiting review

Data stream

Readings and costs

CSV · API · Upload

Asset Reading Cost Status

Tower A · Energy 126 200 kWh 48 900 zł OK

Campus West · Water 18 400 m³ 12 300 zł OK

Logistics Hub · Heat 58 900 kWh 21 700 zł Check

Exceptions

To verify

Logistics Hub · Heat

No reading since 05.02

Missing data

Tower A · Energy

Big spike vs last month

+32%

Campus West · Water

Duplicate upload invoice #5530

Duplicate

Problem

Spreadsheets are interlinked in dozens of ways — easy to break

One change can wreck formulas elsewhere, so nobody wants to touch the sheets.

Solution

Flowtly takes over business logic from spreadsheets: allocation keys, percentage splits, CAM formulas, cost-to-building links. Set once—it runs automatically.

Result: no fear of touching formulas because you do not need to.

Keys, formulas and allocations moved out of sheets — run automatically, no manual fixes

Flowtly

Logic from sheets

No risk of breaking

Imported

Element Details Status

CAM formula Area + HVAC adjustment Imported

Allocation keys Offices, server rooms, common Active

Percent allocations Tower A · 42% · Campus West · 38% Active

B2B Real Estate Playbook

Command your portfolio from one console

Flowtly keeps utilities, vendor docs, and tenant billing in one workflow so finance, asset managers, and ops see the same numbers in real time.

Portfolio dashboard with live leases, meters, and CAPEX readiness.
Lease, service, and finance processes chained into one automation spine.
Board-ready rollups for owners and funds without chasing files.

Can Flowtly split costs per tenant or cost center?

Set allocation formulas based on area, consumption, or manual overrides. Flowtly builds reinvoices with audit trails so finance can explain every charge.

How do you capture meter readings and supplier invoices?

It depends on the systems already installed on site. Flowtly ingests CSV/API feeds or portal uploads, but proprietary building-automation formats may need a lightweight automation layer (or integration partner) in front of Flowtly for the cleanest process.

How do property managers track maintenance SLAs and contractor performance?

Flowtly focuses on the financial and contractual layer. For field dispatching or SLA timers you should pair it with a CMMS such as Qmaint, then sync approved work orders and invoices back into Flowtly.

Do tenants get visibility into utilities and shared services?

Yes. Flowtly issues statements that already include line items, allocation formulas, and supporting invoices, so tenants can log in or receive exports that explain every euro automatically.

Flowtly for B2B real estate

Running buildings is demanding enough on its own

Capabilities matched to how your industry actually works

Budgets and P&L you control

e-invoicing and KSeF, handled

Cost control with approvals

Recurring payments and commitments

Contracts and work schedules

Asset and equipment tracking

Property and room booking

Auto-generate invoices from logged hours

Multi-currency, VAT and tax rule support

Pick an operational challenge and see how teams solve it with Flowtly.

Tenant advances must later be reconciled with actual costs

AC and HVAC data behaves differently than typical meters

Too many spreadsheets, too many errors, zero consistency

Spreadsheets are interlinked in dozens of ways — easy to break

Command your portfolio from one console

B2B real estate questions, answered

Can Flowtly split costs per tenant or cost center?

How do you capture meter readings and supplier invoices?

How do property managers track maintenance SLAs and contractor performance?

Do tenants get visibility into utilities and shared services?

Get €500 in product credit