Close the books without the chaos

Complete data without follow-ups

Invoices, receipts, timesheets, and approvals arrive in one place — no back-and-forth.

ERP-ready exports in one click

Download exactly what your accounting suite needs without manual stitching.

Live budget vs actual at all times

See project margins and team costs in real time, not at month end.

Accountant questions on the record

Questions about a specific bank transaction or cost invoice are asked and answered right on that record, in one thread between the accountant and the team. A Questions inbox and an unresolved badge show what is still open at month-end, and resolved threads stay in the record's history, ready to reopen.

Cash Out: every payment coming due

Upcoming and overdue payments in one forward-looking view, about two weeks back to three months ahead: supplier invoices already on the books plus expected obligations not yet invoiced, shown muted. Switch between a chart by week or month, a per-day calendar and a list sorted by date, amount or counterparty.

Daily budget alerts, before the period closes

Every morning Flowtly checks each planned budget and notifies its recipients in the bell and by push when costs run more than 10% over plan or the margin falls below target or is already at risk. Each alert shows actual against plan, the date its figures are current to and a link to the budget, and it never changes the budget for you.

Budgets that include tomorrow's projects

Cover all projects except the ones you exclude, or every contract of the projects a budget covers. The choice is saved as a rule, so a project or contract created next month is inside the budget without reopening it. Start by observing actuals, then add a monthly plan with percentage, fixed or per-unit growth.

Split one supplier invoice across projects by attribute

Record a number once, such as a building's share of a site or a tenant's floor area, and fill an invoice's split in one click, flat or as a building-then-tenant cascade. The shares always add up to the invoice total, a tenant you strike stays recorded as excluded, and each project's related costs show the full invoice next to its own share.

Supplier invoice approval, routed to the right person

Turn on the approval workflow and each incoming invoice goes to the owner of its cost-category tag, then to the owner of the linked cost, and otherwise to everyone with an invoices permission. Approvers work from their own Waiting on me tab, a rejection carries a note, and every invoice keeps its decision history.

Pay a batch of supplier invoices with one bank file

The Unpaid tab is your payment queue, with or without approval. Tick the invoices to pay and export a SEPA pain.001 XML file to upload to your bank's bulk-payment import instead of keying each transfer; invoices whose supplier has no bank details are left out and flagged.

Overdue reminders drafted for you, sent by you

Once switched on, a daily check drafts a reminder for every overdue sales invoice that is not fully paid, stating only the outstanding remainder after a part payment. You review each draft, edit the message or add CC and approve it to send; nothing goes out automatically, and sent, dismissed and failed reminders stay in History.

Set-offs with one counterparty, started from reminders

From the payment reminders queue, declare a set-off with one counterparty: tick your invoices that have a reminder waiting and their cost documents, enter amounts that balance exactly, and record the date the declaration reached them. What remains due drops by the amount set off, and reminders for invoices now settled in full are dismissed. You deliver the declaration yourself; Flowtly records it.

Contracts read from the signed file, checked by you

Upload signed contracts as PDF or image, one at a time or in a batch, and Flowtly reads the parties, dates, payment terms and prices into a review screen that suggests the matching counterparty. You correct and save; a rate-based lease keeps its rate and no invented total, and a file added to an existing contract only fills fields that are still empty.

Ask about cash, then record the paperwork

Ask your connected assistant which invoices are overdue, what is on your main account or what you spent with a supplier last quarter, with answers from live data. Then have it create or update suppliers, contracts and bank accounts, or upload a document to a specific invoice.

Review invoice approvals by asking

Ask Flowtly Assistant what is waiting on you, open the invoice it names, and decide whether to approve it or reject it with a reason. It prepares the decision and asks you to confirm it; you record it on your Waiting on me tab. Approval is a decision, not a payment.