Recurring Payments

Flowtly Editorial Team2 min

The standalone Recurring Payments module has been retired and replaced by Cash Out, which now covers what is due to be paid.

Cash Out gives your finance team a forward-looking view of upcoming and overdue payments — both invoices already on the books and expected obligations — over a rolling window from two weeks in the past to about three months ahead. You can switch between three views: a chart that stacks amounts by week or month and breaks a bucket down by counterparty on hover, a calendar showing per-day payment tiles, and a list of individual payment rows sortable by date, amount, or counterparty. Each entry shows its counterparty, due date, state (such as due, overdue, or expected), and amount in its own currency; expected (not-yet-invoiced) items are shown visually muted to distinguish them from confirmed ones. A link to budget planning sits alongside the view switcher.

Three things are worth knowing when reading the chart. Its vertical axis is labelled in the reporting currency that the amounts are converted to, so the scale states what it counts — this is the figure to read when payments in the window are in more than one currency. A legend above the chart names the payment states present and the colour standing for each, so a column's makeup can be read off directly; overdue amounts are the ones shown in red. And every period in the window is drawn, including quiet ones: a week or month with nothing due appears as an empty column rather than being left out, so a gap in your payment schedule stays visible and the periods either side of it are not read as consecutive.

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Refers toUses upPart ofDerived from
Documented hereDocumented elsewhere
invoice billed to counterparty. invoice taxed by tax-group. cost spends against budget. cost owed to counterparty. bank-transaction reconciled to invoice. contract schedules payment-schedule-line. contract agreed with counterparty. contract attached to budget. budget covers project. invoice billed from project. project linked to budget. lead becomes counterparty. deal sold to counterparty.billed totaxed byspends againstowed toreconciled toschedulesagreed withattached tocoversbilled fromlinked tobecomessold toIInvoice — A sales document issued to a client: line items, dates, tax. It is created, reviewed, previewed and then sent.InvoiceCCounterparty — The other side of a financial document — a client billed, or a supplier owed.CounterpartyTTax group — The tax treatment applied to a line, so rates are set once rather than per document.Tax groupCCost — Money the organisation owes or has spent, tracked against a budget.CostBBudget — The financial envelope an engagement is measured against — what was planned, versus what has actually been spent.BudgetBBank transaction — A movement on a connected bank account. Matching it to an invoice or a cost is what makes the books agree with the bank.Bank transactionCContract — The financial terms of an engagement: a structured set of payment schedule lines, in one direction or the other.ContractPPayment schedule line — One dated amount on a contract, in a direction — money owed to a supplier, or due from a client.Payment schedule linePProject — The core organizational unit for a business initiative, client engagement or internal work. Everything tracked — time, cost, invoicing, profitability — hangs off one.ProjectPProspect — A company you are working but that is not a customer yet. It sits at New, Contacted or Qualified, and everything done to it is logged against it.ProspectDDeal — A sale in progress: a customer, an amount, and the stage it has reached. It cannot exist without a customer, and its stage is never blank.Deal

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