People, contracts, and schedules in one system

One record per person, no duplicates

Contracts, rates, roles, and time-off in one employee profile.

Onboarding that finishes itself

Playbooks guide new hires through tasks, documents, and first-week milestones.

Headcount cost tied to projects

See exactly what each person costs and which project or budget absorbs it.

A leave request's impact, before it is sent

Pick a type and dates and the request shows the working days it costs, with weekends, public holidays and the person's own schedule taken out, the balance now and after, what is left by year end, and any overlap with an absence already booked. It names the approver and says when a document is required; taking leave ahead of accrual is possible only where your organisation allows it.

Leave balances that explain themselves

Everyone sees what is available now and what they will have by year end, and the annual leave tab shows how the figure was reached: the full-time limit, the contract's FTE share, days accrued so far, carry-over, lapsed and used days. A part-time entitlement is prorated once, by Flowtly, from the contract.

Who holds each resource

The asset list names the person or project holding every resource, including long-term equipment kept out of booking. Open-ended assignments never lapse on their own, and a booking that overlaps an existing one is refused.

Service rounds you can verify

Schedule security patrol and cleaning rounds with expected times and a grace window. Staff scan the checkpoint QR codes, and the Service rounds view shows each round as done, late, partial or missed, with scan times and, where recorded, who did the round, for any date range.

Sign documents natively

Send any PDF, PNG or JPEG for e-signature, not only a contract from its record. Each signer confirms a one-time code sent by email, with no Flowtly account needed, and you get a sealed PDF with an audit certificate. No DocuSign tab.

Every signature request in one list

The Signatures page shows every request, whether it started from an uploaded file or a contract, as sent, partially signed, completed, declined or expired, with each signer's progress. For an NDA: upload the PDF, place a signature field for each party, send, see who has signed, then download the sealed document and its evidence. Sending needs a Contracts or Budgets manager role.

Onboard a colleague in one request

Ask your connected assistant to add a new person, email them an invitation to sign in and assign their permission groups. Inviting needs the same permission as managing people in Flowtly, and the new colleague sets up their own sign-in.

Notifications that take you to the right place

Allow notifications on each device you use, and approvals, requests and reminders reach your browser, installed app or phone lock screen. Tapping one takes you to what it is about, and the bell menu keeps the same feed inside the workspace.

A whole working day from your phone

A notification reaches your lock screen; tap it and you land on the record it is about — an approval waiting, a request to review. From the same installed workspace you log the hours you just worked, or file a leave request that shows the working days it will cost before you send it. It is the same workspace as on your laptop, with the same data and the same permissions.

A home screen that puts your work first

Administrators choose which dashboard widgets your organization shows and which lead. Each person can then arrange their own home screen, on a phone with simple move up and move down controls, and return to the organization's order at any time.

Availability that accounts for leave and part-time

The People view measures everyone against their own contracted week and work schedule. Approved leave comes out of capacity, so someone on holiday or on a part-time contract never looks free when they are not.

Recruitment: candidates, CVs and hiring stages

Open a recruitment for each role with its requirements, owners and salary range, and keep every candidate's CV, notes and skills on one profile. Drag candidates across the recruitment's stages: applied, best selected or rejected. Needs the Candidates Manager role.

A job-offer page anyone can apply through

Open a recruitment and share its job-offer page. Anyone with the link can apply and attach a CV — no Flowtly account needed. Each application lands on the recruitment with its CV, notes and skills on one profile, and you move candidates across the stages: applied, best selected or rejected. Flowtly does not score or rank them.

Interview times as a booking link you share

Propose interview times on a candidate's profile and Flowtly turns them into a booking link, which it emails to the candidate; the recruiter can copy it too. The candidate opens it and picks one of the times without creating an account, and you choose how long the link stays valid — from one hour up to 30 days. Proposing times needs an HR manager role; holding the link lets the candidate read those times and book one, and nothing else in your workspace. Once a time is booked, Flowtly emails a confirmation to both sides. Booking an interview is not hiring — the employee record is created separately.

Company policies with dated versions

Administrators publish each policy as dated versions that cannot be edited or deleted; a correction is published as a new version. A rule that changes next month can be published now with that start date: today's wording stays in force until then, and choosing an earlier date in the history shows the wording that applied on that day. Every employee can read every policy.

Goals that ladder up (OKR & KPI)

Set objectives at company, department and individual level and track weighted Key Results. Link an objective to a review cycle and its Key Result outcomes flow into each person's performance review, so goals and reviews tell the same story.

Reviews and feedback

Run structured performance reviews and 360 feedback in one place, tied to each person profile and their growth over time.

Clear responsibilities and role profiles

Map duties to positions, group them into standardized role profiles, and see accountability across teams — so scope is explicit and you can plan hiring and restructuring with confidence.

What you need before you plan

The planner sits behind one role: Resourcing Manager opens it and all four of its views. Confirming a draft, and declaring or withdrawing demand, need Resourcing Approver. Revenue, cost and margin in Actuals need the resourcing financials permission. Planning needs a desktop; Actuals also works on a phone, and the small-screen message is a device limit, not a refused permission.