Annual Leave
Flowtly provides capabilities to configure annual leave limits at both the organizational and individual employee levels. This flexibility supports various scenarios, including changes in employee seniority or specific contractual agreements. Annual leave limits for all employees are configured by default in the organization settings. For employee-specific situations, such as seniority adjustments, use the individual leave limit settings located within the employee profile.
Configuring Individual Annual Leave Limits
Each annual leave limit is configurable with a specific agreement type and for a defined period. To establish or modify an annual leave limit for an employee, add a new entry. This entry specifies the limit (e.g., 26 days) and its effective date. The form requires the following information:
- Days - The number of days for the annual leave limit.
- Start Date - The date from which the limit becomes applicable.
- Variant - The agreement variant to which the limit applies (e.g., employment agreement or B2B).
- Holiday Type - The specific type of holiday the limit applies to.
Upon configuring annual leave information, the updated limit appears in the employee's list under the Free Days/Year column and is reflected in the Free Days Left column.
To adjust an employee's leave limit, you can either remove an existing entry if the limit should no longer apply, or add a new entry to establish a different limit. A new entry effectively overrides prior settings for the same contract and leave type from its specified start date. For instance, if an employee's limit is temporarily increased for a specific period, a new entry for the increased limit is added, followed by another entry to revert to the standard limit after the temporary period concludes. Leave limits apply indefinitely from their specified start date until another configuration changes the limit for the same contract and leave type.
Example use cases
- Adjusting leave for employee seniority: Increase an employee's annual leave limit from 20 to 26 days after they reach a certain tenure, effective from a specific date.
- Implementing special agreements: Provide a temporary increase in leave days for an employee based on a unique contract or project, then revert to the standard limit after the period ends.
- Differentiating leave by contract type: Configure distinct annual leave limits for employees on standard employment agreements versus those on B2B contracts.
- Correcting or updating leave entitlements: Modify an employee's annual leave allocation if there's a change in company policy or an error in previous settings.
