Employee Agreements

Flowtly Editorial Team1 min

The Agreements tab allows us to define the terms of cooperation for a specific individual. We can add agreements for specific contract types, periods, employment sizes, and more. This is detailed in the Agreements section.

Who can see which terms

An agreement's working-time terms — the contract type and its period, the job size, the hours per week, and whether working time is fixed — are readable by anyone who can view employee records, both on this tab and on the People list. The pay terms — the amount, whether that amount is net or gross, and the billing basis — require the Agreements Manager permission in both places. See Permissions for the full list of roles.

Example use cases

  • Onboarding a new hire: Define the initial employment contract, including salary, start date, and job terms, to ensure a clear understanding from day one.
  • Contract amendments: Update an existing employee's agreement to reflect a promotion, change in responsibilities, or modified working arrangements.
  • Compliance management: Ensure all employee contracts adhere to specific legal and regulatory requirements for different regions or contract types.
  • Managing global teams: Handle diverse agreement structures for employees across various countries, accommodating local labor laws and benefit packages.

Connection map

Refers toPart of
Documented hereDocumented elsewhere
audit-log records person. second-factor held by person. person works under agreement. work-schedule assigned to person. benefit-assignment held by person. employee-profile describes person. employee-document filed against person. responsibility assigned to person. performance-target set for person. meeting held with person. holiday-request submitted by person. leave-entitlement held by person. granted-allowance held by person. project staffed by person. project-rate rates person. booking books person.recordsheld byworks underassigned toheld bydescribesfiled againstassigned toset forheld withsubmitted byheld byheld bystaffed byratesbooksAAudit trail — The record of who did what and when. It is how a user action is investigated after the fact, and what compliance is demonstrated from.Audit trailPPerson — An employee. The central record the rest of the workforce data hangs off — profile, documents, leave, benefits, rates.PersonSSecond factor — The extra proof of identity asked for at sign-in on top of the password — a six-digit code from an authenticator app, changing every 30 seconds.Second factorAAgreement — The document formalizing the terms between the organisation and one employee or contractor. It is the foundation of the employees module: whether someone has an active agreement decides whether they appear in the other modules at all.AgreementWWork schedule — The working days, hours and breaks assigned to an employee, from the week the assignment starts. It is what the Work Time calendar draws.Work scheduleEEmployee benefit — One benefit granted to one person for a date range. A person can hold several at once.Employee benefitEEmployee profile — The detailed record for one person: contact details, job role, department, employment history.Employee profileEEmployee document — A file attached to a person — a contract, a review, anything filed against them.Employee documentRResponsibility — An area of ownership assigned to a person.ResponsibilityPPerformance target — An objective set for a person and measured against.Performance targetMMeeting — A recorded one-to-one or review between people.MeetingHHoliday request — An employee's request for time off, submitted for approval. Approving it is what turns it into leave the rest of the system counts.Holiday requestEEntitlement — How much leave a person has for the leave year. A request draws it down; the balance is what remains.EntitlementGGranted allowance — A number of days set for a person against one holiday type, effective from a date. It is granted rather than accrued, so a request against that type draws it down instead of the leave entitlement.Granted allowancePProject — The core organizational unit for a business initiative, client engagement or internal work. Everything tracked — time, cost, invoicing, profitability — hangs off one.ProjectMMember rate — A team member's billing or cost rate on a project. Rates are per member, so the same person can cost differently on two projects.Member rateBBooking — One person committed to one role for a stretch of weeks, at a percentage of their time. A booking is a plan, not a record of work done.Booking

Related terms