Agreements

11 articles

Agreements are foundational documents that formalize the relationship between your organization and its personnel, including employees and contractors. They provide a clear framework for employment or engagement terms, ensuring compliance and mutual understanding. In Flowtly, you can manage and reference these agreements to ensure all parties operate under clearly defined conditions. This helps in maintaining transparency, reducing potential disputes, and streamlining human resources and operational processes.

Agreements typically cover details such as job roles, working hours, compensation structures, start dates, specific responsibilities, and other pertinent terms of engagement. By having a robust system for managing agreements, your organization can foster clear communication and adherence to established policies.

Example use cases

  • Onboarding New Employees: Quickly set up and document the agreed-upon terms for new hires, including their role, salary, and working hours, ensuring a smooth integration process.
  • Updating Employment Terms: Easily modify and track changes to existing agreements, such as promotions, changes in job responsibilities, or adjustments to work schedules.
  • Ensuring Compliance: Maintain a centralized record of all agreements to demonstrate compliance with labor laws and internal policies during audits or reviews.
  • Managing Contractor Engagements: Define and manage the specific terms for external contractors, outlining project scope, payment terms, and duration of engagement.

Connection map

Refers toPart ofDerived from
Documented hereDocumented elsewhere
person works under agreement. agreement is of type agreement-type. agreement commits to job-size. agreement states weekly-working-time. weekly-working-time capped by job-size. job-size sizes capacity. work-schedule assigned to person.works underis of typecommits tostatescapped bysizesassigned toPPerson — An employee. The central record the rest of the workforce data hangs off — profile, documents, leave, benefits, rates.PersonAAgreement — The document formalizing the terms between the organisation and one employee or contractor. It is the foundation of the employees module: whether someone has an active agreement decides whether they appear in the other modules at all.AgreementAAgreement type — Which kind of document an agreement is. A standard employment agreement carries the terms; an annex extends one that would otherwise end; a termination closes the cooperation on a named date.Agreement typeJJob Size — The employment capacity an agreement commits to, in hours and minutes per week. The FTE percentage is calculated from it rather than entered: someone whose hours per week equal their job size is full-time.Job SizeWWeekly working time — The hours an employee is expected to work in a standard week. It may be less than job size but never more — entering more raises the job size to match.Weekly working timeCCapacity — A person's contracted week, less absence. Bookings are measured against their own contracted week, so 20 hours fills 83% of a 0.6 FTE and not 50%.CapacityWWork schedule — The working days, hours and breaks assigned to an employee, from the week the assignment starts. It is what the Work Time calendar draws.Work schedule

Related terms