Employee Agreements

Agreements are the foundation of the employees module. Depending on whether the employee has an active agreement, he or she will be visible or not in other system modules.

Variants of agreements

Every agreement has a type, and the type decides what the agreement does. Flowtly provides five standard types:

• Standard Employment Agreement: the terms of employment, including job size, hours per week, compensation and position, for a regular employee or for a set duration.
• Annex: extends an existing agreement or adds terms to it, for example to prolong one that would otherwise end.
• Termination: ends the cooperation on the date you select.
• Letter of Intent: records the basic terms agreed before a full contract.
• Work experience: records prior employment for reference, without affecting leave balances or other calculations.

Each type and its use cases are described in Type of Agreements.

What happens when the employee is removed

Removing a person ends any agreement of theirs that is still open, dating it to the day of the removal, and every agreement they held reports as inactive from that point on. Counts of active contracts, headcount and capacity stop including them straight away.

The agreements themselves are kept. Past periods were paid and budgeted against them, so the record of the employment stays readable — it simply stops describing anyone who currently works for you.

Example use cases

• Onboarding new employees by defining their initial terms of employment.
• Managing various employment types, such as full-time, part-time, or contract-based roles.
• Ensuring legal compliance by documenting and tracking all employee contractual arrangements.
• Controlling employee visibility and access across other Flowtly modules based on agreement status.