Work Schedules

Flowtly Editorial Team2 min

Work Schedules in Flowtly allow you to define and manage the working patterns for your employees. By creating structured schedules with specific time ranges, you can establish clear expectations for when employees are expected to work, supporting both standard office hours and more complex shift-based arrangements.

The module supports creating multiple schedule templates that can be assigned to individual employees or groups. Each schedule defines the working days, start and end times, and break periods. Schedule ranges give you the flexibility to accommodate seasonal variations, part-time arrangements, and rotating shift patterns within a single framework.

Assigning work schedules to employees ensures alignment between contractual obligations defined in agreements and the actual working hours expected. This integration helps with accurate time tracking, overtime calculations, and leave entitlement management, providing a reliable foundation for payroll and compliance processes.

Example use cases

  • Standard Office Hours: Define a default 9-to-5 schedule and assign it to office-based employees, establishing consistent working expectations.
  • Shift Planning: Create rotating shift schedules for teams that operate across multiple time slots, ensuring full coverage throughout the day.
  • Part-Time Arrangements: Set up reduced-hour schedules for part-time employees that accurately reflect their agreed working patterns.
  • Seasonal Adjustments: Modify schedule ranges to accommodate seasonal changes in business demand, such as extended hours during peak periods.

Connection map

Refers toPart ofDerived from
Documented hereDocumented elsewhere
person works under agreement. agreement is of type agreement-type. agreement commits to job-size. agreement states weekly-working-time. weekly-working-time capped by job-size. job-size sizes capacity. work-schedule assigned to person.works underis of typecommits tostatescapped bysizesassigned toPPerson — An employee. The central record the rest of the workforce data hangs off — profile, documents, leave, benefits, rates.PersonAAgreement — The document formalizing the terms between the organisation and one employee or contractor. It is the foundation of the employees module: whether someone has an active agreement decides whether they appear in the other modules at all.AgreementAAgreement type — Which kind of document an agreement is. A standard employment agreement carries the terms; an annex extends one that would otherwise end; a termination closes the cooperation on a named date.Agreement typeJJob Size — The employment capacity an agreement commits to, in hours and minutes per week. The FTE percentage is calculated from it rather than entered: someone whose hours per week equal their job size is full-time.Job SizeWWeekly working time — The hours an employee is expected to work in a standard week. It may be less than job size but never more — entering more raises the job size to match.Weekly working timeCCapacity — A person's contracted week, less absence. Bookings are measured against their own contracted week, so 20 hours fills 83% of a 0.6 FTE and not 50%.CapacityWWork schedule — The working days, hours and breaks assigned to an employee, from the week the assignment starts. It is what the Work Time calendar draws.Work schedule

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