Accountancy

Flowtly Editorial Team2 min

The Accountancy View is designed to simplify and improve the efficiency of accounting workflows by centralizing and organizing financial and administrative data. It ensures accountants have all the tools and information needed to manage employee records, monitor system changes and track transaction details. The Accountancy View includes 3 main tabs:

  • Employees;
  • Transaction history (MT940);
  • Transaction attachments.

Inside the Employees tab, you'll find a comprehensive overview of all employee-related information, including:

  • Holidays: Detailed holiday types with their corresponding dates for the selected month.
  • Benefits: Active benefits for the selected month, complete with price and coverage information.
  • Agreements: Agreements corresponding to the selected month.
  • Working Hours: A breakdown of hours worked during the selected month. Navigation between months is intuitive, with arrow buttons to switch months and a "this month" button for quick access to the current month. If the current date is before the 15th, data from the previous month is displayed by default. If the current date is after the 15th, data for the current month is displayed. This approach ensures users have immediate access to the most relevant data. For instance, early in the month, it is common for managers to review finalized details from the previous month, such as holidays taken, working hours logged, and benefits utilized. By showing the previous month's data initially, we help streamline workflows and reduce the need for manual navigation. Later in the month, the focus naturally shifts to the current month's data, making this transition seamless and intuitive.

For each employee, the current agreement variant and their position are also clearly indicated, ensuring full transparency of employment terms.

The MT940 tab is tailored for reviewing MT940 files, which are widely used for electronic banking data exchange. Tab displays a list of MT940 files, along with their corresponding dates and related bank accounts. Each file includes a convenient download button for quick access. Additionally, users can select multiple files or all files at once for batch uploading, streamlining the process of managing MT940 files. The Transaction Attachments tab organizes transaction attachments by day, providing a clear and structured view. Each attachment includes details such as the Attachment name, Amount (along with its currency) and Received date. Additionally, a convenient download button is available for each attachment, allowing users to quickly access the associated files.

Example use cases

  • Prepare for payroll: Review employee holidays, benefits, agreements, and working hours for the selected month to ensure accurate payroll processing.
  • Reconcile bank statements: Efficiently review and batch upload MT940 files to align internal records with bank transaction data.
  • Audit financial records: Easily access and download categorized transaction attachments to verify expenses and support financial reporting.
  • Manage employee records: Gain a comprehensive overview of employee employment terms, historical data, and current benefits for administrative tasks.

Connection map

Refers toPart of
Documented hereDocumented elsewhere
audit-log records person. person works under agreement. work-schedule assigned to person. benefit-assignment held by person. employee-profile describes person. employee-document filed against person. responsibility assigned to person. performance-target set for person. meeting held with person. holiday-request submitted by person. leave-entitlement held by person. project staffed by person. project-rate rates person. booking books person.recordsworks underassigned toheld bydescribesfiled againstassigned toset forheld withsubmitted byheld bystaffed byratesbooksAAudit trail — The record of who did what and when. It is how a user action is investigated after the fact, and what compliance is demonstrated from.Audit trailPPerson — An employee. The central record the rest of the workforce data hangs off — profile, documents, leave, benefits, rates.PersonAAgreement — The document formalizing the terms between the organisation and one employee or contractor. It is the foundation of the employees module: whether someone has an active agreement decides whether they appear in the other modules at all.AgreementWWork schedule — The working days, hours and breaks assigned to an employee, from the week the assignment starts. It is what the Work Time calendar draws.Work scheduleEEmployee benefit — One benefit granted to one person for a date range. A person can hold several at once.Employee benefitEEmployee profile — The detailed record for one person: contact details, job role, department, employment history.Employee profileEEmployee document — A file attached to a person — a contract, a review, anything filed against them.Employee documentRResponsibility — An area of ownership assigned to a person.ResponsibilityPPerformance target — An objective set for a person and measured against.Performance targetMMeeting — A recorded one-to-one or review between people.MeetingHHoliday request — An employee's request for time off, submitted for approval. Approving it is what turns it into leave the rest of the system counts.Holiday requestEEntitlement — How much leave a person has for the leave year. A request draws it down; the balance is what remains.EntitlementPProject — The core organizational unit for a business initiative, client engagement or internal work. Everything tracked — time, cost, invoicing, profitability — hangs off one.ProjectMMember rate — A team member's billing or cost rate on a project. Rates are per member, so the same person can cost differently on two projects.Member rateBBooking — One person committed to one role for a stretch of weeks, at a percentage of their time. A booking is a plan, not a record of work done.Booking