Overview

Flowtly Editorial Team2 min

The Agreements module in Flowtly provides a comprehensive solution for managing all types of agreements within your organization. From employment contracts to B2B partnerships, this module ensures that all your critical agreements are organized, accessible, and secure.

Key Features

  • Centralized Repository: Store all agreement types in one secure, easily searchable location.
  • Version Control: Track changes and maintain a complete history of all agreement revisions.
  • Automated Reminders: Set up notifications for key dates such as renewals, expirations, and review periods.
  • Secure Access Control: Manage who can view, edit, or approve specific agreement types.
  • Audit Trails: Maintain a clear record of all actions taken on each agreement.

Example use cases

  • Streamlining the onboarding process for new employees by managing employment contracts, NDAs, and intellectual property agreements.
  • Efficiently handling vendor and supplier agreements, ensuring all terms and conditions are documented and accessible.
  • Managing client contracts and service level agreements (SLAs) to maintain clear expectations and compliance.
  • Tracking critical dates for renewals, expirations, and amendments across all agreement types to prevent oversight.

Connection map

Refers toPart ofDerived from
Documented hereDocumented elsewhere
person works under agreement. agreement is of type agreement-type. agreement commits to job-size. agreement states weekly-working-time. weekly-working-time capped by job-size. job-size sizes capacity. work-schedule assigned to person.works underis of typecommits tostatescapped bysizesassigned toPPerson — An employee. The central record the rest of the workforce data hangs off — profile, documents, leave, benefits, rates.PersonAAgreement — The document formalizing the terms between the organisation and one employee or contractor. It is the foundation of the employees module: whether someone has an active agreement decides whether they appear in the other modules at all.AgreementAAgreement type — Which kind of document an agreement is. A standard employment agreement carries the terms; an annex extends one that would otherwise end; a termination closes the cooperation on a named date.Agreement typeJJob Size — The employment capacity an agreement commits to, in hours and minutes per week. The FTE percentage is calculated from it rather than entered: someone whose hours per week equal their job size is full-time.Job SizeWWeekly working time — The hours an employee is expected to work in a standard week. It may be less than job size but never more — entering more raises the job size to match.Weekly working timeCCapacity — A person's contracted week, less absence. Bookings are measured against their own contracted week, so 20 hours fills 83% of a 0.6 FTE and not 50%.CapacityWWork schedule — The working days, hours and breaks assigned to an employee, from the week the assignment starts. It is what the Work Time calendar draws.Work schedule

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