Time tracking: Use cases

Flowtly Editorial Team2 minUpdated

Flowtly Projects enables users to track work times for various project types, supporting accurate project management, client billing, and profitability analysis.

Example use cases

  • 1. Project Management and Monitoring

    • Scenario: A ROLE_PROJECTS_MANAGER needs to ensure project progress, team efficiency, and resource utilisation across various projects.
    • Use Case: The manager can use the Work Time page to monitor work times logged by each team member on a project. This helps in identifying how much time is being spent, informing resource allocation decisions, and assessing progress against dates.

  • 2. Accurate Client Billing for Time & Material Projects

    • Scenario: An ROLE_ACCOUNT_MANAGER needs to generate accurate invoices for Time & Material projects based on actual work performed for a client.
    • Use Case: Team members log their work times directly against relevant projects. Flowtly uses this detailed record to facilitate invoice generation from project data, ensuring all billable hours are captured accurately according to agreed per-member rates and currency.

  • 3. Project Profitability Analysis

    • Scenario: A ROLE_PROJECTS_LEAD or ROLE_ACCOUNT_MANAGER needs to analyse the financial health of Fixed-price or Time & Material projects.
    • Use Case: By tracking work times and applying per-member rates, Flowtly enables profitability analysis for each project. This data, linked with budget linkage, allows managers to assess actual costs against expected revenues and make informed decisions about project scope or pricing.

  • 4. Tracking Internal and Non-billable Work

    • Scenario: An organisation needs to understand the resource investment in Internal initiatives or Non-billable client work without generating invoices.
    • Use Case: Team members can log their work times against Internal or Non-billable project types. This provides valuable data for internal cost allocation, understanding departmental resource consumption, and reporting on non-revenue-generating activities, even though no invoice generation occurs.

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