Create New Location

Flowtly Editorial Team1 min

As an Admin, Property Manager, or Location Manager, you have the ability to create new locations to which different properties can be assigned. This is a useful option when we want to divide resources into logical locations, e.g. by dividing them into floors or other offices. Locations can be managed in Organisation settings from the user context menu, under Locations tile.

To create a new location or adjust an existing one, follow these steps:

  1. Navigate to Organization Settings from the user context menu.
  2. Select Locations tile from the menu.
  3. You will see a list of existing locations. To create a new location:
    • Click on the Create New Location button.
  4. Provide the necessary details (Name, Open and Close hours) for the new location.
  5. Save the new location.

You can also edit existing locations by selecting them from the list and clicking the Edit button and providing up-to-date information.

Example use cases

  • Organizing properties within a multi-floor office building (e.g., "Ground Floor", "First Floor").
  • Differentiating properties across multiple physical sites or branches of an organization.
  • Categorizing resources by specific departments or zones within a larger facility (e.g., "Marketing Department", "IT Lab").
  • Managing different types of bookable spaces distinctly (e.g., "Meeting Rooms", "Hot Desks", "Event Spaces").

Connection map

Refers toUses upDerived from
Documented hereDocumented elsewhere
reservation books property. property sits in location. reservation takes availability. availability read from property. asset belongs to property. reservation assigns to holder. holder holds property. tenant-turnover reported by counterparty. tenant-turnover compared per area from contract. utilities-statement calculated for contract.bookssits intakesread frombelongs toassigns toholdsreported bycompared per area fromcalculated forRReservation — A guest booking of one property between a check-in and a check-out date. It can be modified or cancelled after it is confirmed.ReservationPProperty — A bookable place. Reservations are made against it and occupancy is read from it.PropertyLLocation — The place a property sits in, for organisations running more than one site.LocationAAvailability — Whether a property can be booked for a period. Blocking removes it from what is offered without deleting anything.AvailabilityAAsset — A tracked item belonging to a property.AssetHHolder — The person or project a resource is currently assigned to. A resource that is closed to booking still has a holder, and the inventory names them either way.HolderTTenant turnover — A tenant's reported sales for one month, entered by staff and used for reporting only. An absent figure means not reported, which is a different statement from a reported zero.Tenant turnoverCCounterparty — The other side of a financial document — a client billed, or a supplier owed.CounterpartyCContract — The financial terms of an engagement: a structured set of payment schedule lines, in one direction or the other.ContractUUtilities statement — One lease's electricity for one month, the kWh its meters recorded times the tariff in force. A draft until finalised, then it never changes; a correction is a new draft.Utilities statement