Holidays overview

Flowtly provides a holiday management system that allows employees to manage their holiday entitlements and enables managers and HR Administrators to oversee holiday schedules and settings.

Employee Capabilities

Employees can:

• View their remaining holiday balance and holiday history.
• Submit new holiday requests by selecting a start date, end date, holiday type, and adding an optional note.
• View the status of their submitted holiday requests (Pending, Approved, Rejected).
• Cancel or edit Pending holiday requests.
• See which of their team members are off on a selected day.

Manager Capabilities

Managers can:

• Approve or reject holiday requests submitted by their team members.
• Manage holiday allowances for their team.
• See who across the entire company is off on a selected day.

HR Administrator Capabilities

HR Administrators can:

• Configure company-wide holiday types and set up accrual rules for holiday allowances.
• Manage company-wide holiday allowances for all employees.
• Import bank holidays.
• Configure public holiday groups and assign employees to them.
• See who across the entire company is off on a selected day.

On the home page

The Absent team members card on the home page lists who is off today, under a line naming the day. Each person has their own row: the absence type's icon, in that type's colour, then the name, then the type and the dates — for example Annual leave · 5 Oct – 9 Oct, or a single date with the hours for a part-day absence. Long names and type names wrap onto a second line rather than being cut off.

The card shows the first five people. When more are away, Show all (with the total) opens the rest in place, and Show fewer folds them back. When nobody is away, the card says Everyone is available today; outside arranging the home screen it stays hidden until someone is off. Which absence types count is set by administrators in Settings, on the Unavailable team members: which absences count card.

Example use cases

• An employee submits a holiday request for a week of annual leave, specifying the start and end dates and the holiday type.
• A manager reviews a pending holiday request from a team member and approves it.
• An HR Administrator configures a new company-wide holiday type and defines its accrual rules.
• An employee checks their remaining holiday balance and reviews their past holiday history within Flowtly.