Timesheets

Flowtly Editorial Team2 min

Timesheets, accessible under Settings → People → Timesheets, enable administrators to define standards for work time entries across your organization.

The central configuration option is the minimum description length required for each work time entry. This setting allows you to specify a minimum number of characters for the description field. Setting it to 0 makes descriptions optional, while a value greater than 0 enforces meaningful notes by requiring users to enter at least the specified number of characters.

Accurate and detailed descriptions are essential for effective client billing, precise project profitability analysis, informed resource planning, and compliance during audits. Flowtly also offers an optional AI helper that can review each time entry against your defined standards before it is submitted, helping ensure consistency and quality.

Example use cases

  • Client Project Billing: Ensure all time entries for billable client projects include specific task details and client references to support accurate invoicing.
  • Internal Project Tracking: Require project managers and team members to provide detailed notes on time spent on internal research and development, aiding grant applications or internal reporting.
  • Differentiated Requirements: Set a higher minimum description length for direct project work that impacts billing or critical reporting, while allowing shorter or optional descriptions for administrative tasks.
  • Audit Compliance: Enforce comprehensive time entry descriptions to meet regulatory or internal audit requirements for proof of work.

Connection map

Refers toPart of
Documented hereDocumented elsewhere
audit-log records person. setting defines attribute. org-document access governed by setting. subscription gates setting.recordsdefinesaccess governed bygatesAAudit trail — The record of who did what and when. It is how a user action is investigated after the fact, and what compliance is demonstrated from.Audit trailPPerson — An employee. The central record the rest of the workforce data hangs off — profile, documents, leave, benefits, rates.PersonSSetting — Platform-wide configuration — behaviours, permissions, security.SettingAAttribute — A custom data field defined once and collected across the platform, so an organisation can record what Flowtly does not ship a field for.AttributeDDocument — An organisational file, stored with control over who can reach it.DocumentSSubscription — The plan the organisation is on, and what it is billed for.Subscription

Related terms