Flowtly is where you handle utilities, contracts, and settlements. No spreadsheets, chaos, or piles of extra documents.
For property operators
You do not need ten tools, five folders, and daily file hunts. Flowtly brings together everything you need to run financial operations and link them with documentation in one clear system. Meter readings, invoices, contracts, reinvoices, and forecasts all live where they belong and work together without chaos.
Working with legacy meters or procurement tools? Book a 30-minute audit and we’ll sketch the automations or partners that fit.
What Flowtly does for you
Set budgets per project, client, or team and track real spend against them. Catch overruns early and see profit and loss without building a spreadsheet.
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Send and receive structured e-invoices through KSeF automatically. Submission status is tracked, inbound invoices are matched, and corrections stay auditable.
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Categorize every cost, link it to a project or budget, and route spend through approval workflows so nothing slips past unauthorized.
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Every subscription and recurring cost in one place, tied to its supplier, so forecasting and budgeting include what is actually coming.
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Employment agreements in every variant, plus work schedules, as the backbone of your people data.
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Track physical and operational assets with meters and readings, so maintenance and lifecycle cost stay under control.
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Manage reservations and occupancy across properties and rooms, see availability at a glance, and avoid double-bookings.
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–18 hours a month spent reconciling data
100% of documents linked to transactions
15 minutes to prepare a forecast
Flowtly playbooks for your industry
Problem
Processes stop when "the spreadsheet person" is on leave or busy.
Solution
All rules, policies, and formulas live in the system; audit trails show who changed what; automations run without the "one person who always handles it."
Result: the company runs even when someone takes time off.
Knowledge & audit
Nothing lost in inboxes
Problem
Advances sit apart from actuals, and differences surface only at year-end, turning settlements into email battles.
Solution
Flowtly keeps all advances and actual costs in one place, continuously calculates differences, and shows the tenant balance. It generates a settlement with the full trail: readings → allocations → invoices → differences.
Result: the annual settlement is not a fight over numbers — every cost has a source and proof.
Advances vs costs
Tenant balance
Readings
126 200 kWh · 18 400 m³
Allocations
Area · Meters · Formulas
Invoices
#INV-5530, #INV-2045, #INV-8841
Differences
Balance per tenant
Problem
Lack of control means the same spots get promised to different tenants.
Solution
Flowtly blocks an asset if it is already used. You see who it is assigned to, for how long, in which project, and whether it is free, paid, or discounted.
Result: zero conflicts like "this spot was promised to two tenants."
Resources
No double bookings
Problem
Costs, utilities, readings, and projects live in separate files; versions drift and mistakes slip into reinvoices and reports.
Solution
Flowtly gathers all operational and financial data in one place.
Specifically:
- one view for costs, utilities, readings, assets, and projects,
- automatic error checks (missing readings, odd values, duplicates),
- no manual sheet joining — the data is already where it belongs.
Result: fewer mistakes, fewer questions, and no chasing the team for "the latest version of the file."
Cockpit danych
Reads · Invoices · Exceptions
Reads today
128
6 locations
Vendor invoices
34
29 attached
Exceptions
3
Awaiting review
Data stream
Readings and costs
Exceptions
To verify
Logistics Hub · Heat
No reading since 05.02
Tower A · Energy
Big spike vs last month
Campus West · Water
Duplicate upload invoice #5530
B2B Real Estate Playbook
Flowtly keeps utilities, vendor docs, and tenant billing in one workflow so finance, asset managers, and ops see the same numbers in real time.
FAQ
Quick answers on utilities, shared services, and real-time cash visibility with Flowtly.
Flowtly focuses on the financial and contractual layer. For field dispatching or SLA timers you should pair it with a CMMS such as Qmaint, then sync approved work orders and invoices back into Flowtly.
Set allocation formulas based on area, consumption, or manual overrides. Flowtly builds reinvoices with audit trails so finance can explain every charge.
Yes. Flowtly issues statements that already include line items, allocation formulas, and supporting invoices, so tenants can log in or receive exports that explain every euro automatically.
It depends on the systems already installed on site. Flowtly ingests CSV/API feeds or portal uploads, but proprietary building-automation formats may need a lightweight automation layer (or integration partner) in front of Flowtly for the cleanest process.
Flowtly bonus
You have been exploring - drop your work email and we will send a €500 credit code you can use on your next Flowtly purchase.
