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Flowtly for B2B real estate

Flowtly is where you handle utilities, contracts, and settlements. No spreadsheets, chaos, or piles of extra documents.

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For property operators

Running buildings is demanding enough on its own

You do not need ten tools, five folders, and daily file hunts. Flowtly brings together everything you need to run financial operations and link them with documentation in one clear system. Meter readings, invoices, contracts, reinvoices, and forecasts all live where they belong and work together without chaos.

  • Spreadsheets everywhere and dozens of different programs
  • Many exceptions in settlements
  • No single tool to run an entire building
  • More financial responsibility landing on property teams

Working with legacy meters or procurement tools? Book a 30-minute audit and we’ll sketch the automations or partners that fit.

What Flowtly does for you

Capabilities matched to how your industry actually works

Included #1

Budgets and P&L you control

Set budgets per project, client, or team and track real spend against them. Catch overruns early and see profit and loss without building a spreadsheet.

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Budgets and P&L you control
Included #2

e-invoicing and KSeF, handled

Send and receive structured e-invoices through KSeF automatically. Submission status is tracked, inbound invoices are matched, and corrections stay auditable.

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e-invoicing and KSeF, handled
Included #3

Cost control with approvals

Categorize every cost, link it to a project or budget, and route spend through approval workflows so nothing slips past unauthorized.

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Cost control with approvals
Included #4

Recurring payments and commitments

Every subscription and recurring cost in one place, tied to its supplier, so forecasting and budgeting include what is actually coming.

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Recurring payments and commitments
Included #5

Contracts and work schedules

Employment agreements in every variant, plus work schedules, as the backbone of your people data.

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Contracts and work schedules
Included #6

Asset and equipment tracking

Track physical and operational assets with meters and readings, so maintenance and lifecycle cost stay under control.

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Asset and equipment tracking
Included #7

Property and room booking

Manage reservations and occupancy across properties and rooms, see availability at a glance, and avoid double-bookings.

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Property and room booking
Included #8

Auto-generate invoices from logged hours

Auto-generate invoices from logged hours
Included #9

Multi-currency, VAT and tax rule support

Multi-currency, VAT and tax rule support
-18h

–18 hours a month spent reconciling data

100%

100% of documents linked to transactions

15 min

15 minutes to prepare a forecast

Flowtly playbooks for your industry

Pick an operational challenge and see how teams solve it with Flowtly.

Problem

Spreadsheets are interlinked in dozens of ways — easy to break

One change can wreck formulas elsewhere, so nobody wants to touch the sheets.

Solution

Flowtly takes over business logic from spreadsheets: allocation keys, percentage splits, CAM formulas, cost-to-building links. Set once—it runs automatically.

Result: no fear of touching formulas because you do not need to.

Keys, formulas and allocations moved out of sheets — run automatically, no manual fixes
Flowtly

Logic from sheets

No risk of breaking

Imported
Element Details Status
CAM formula Area + HVAC adjustment Imported
Allocation keys Offices, server rooms, common Active
Percent allocations Tower A · 42% · Campus West · 38% Active

Problem

Annual utilities (e.g., water) have only one reading — hard to settle

Without regular readings you have to rewind in Excel to reconstruct 12 months.

Solution

You can settle utilities on annual, quarterly, or monthly cycles. Flowtly calculates consumption based on the last reading, supports estimates, corrections, and later data updates.

Result: no spreadsheet gymnastics to "go back" 12 months.

Annual, quarterly, monthly — estimates and adjustments without rewinding spreadsheets
Flowtly

Annual utilities

Estimates and adjustments

Supports cycles
Medium Cycle Last read Status
Water · Campus West Annual 01.02.2024 Estimate
Energy · Logistics Hub Monthly 05.03.2024 OK
Heating · Tower A Quarterly 12.01.2024 Estimate

Problem

Too many spreadsheets, too many errors, zero consistency

Costs, utilities, readings, and projects live in separate files; versions drift and mistakes slip into reinvoices and reports.

Solution

Flowtly gathers all operational and financial data in one place.

Specifically:
- one view for costs, utilities, readings, assets, and projects,
- automatic error checks (missing readings, odd values, duplicates),
- no manual sheet joining — the data is already where it belongs.

Result: fewer mistakes, fewer questions, and no chasing the team for "the latest version of the file."

One cockpit instead of many sheets · Automatic matching of invoices and readings · Anomalies queued for review
Flowtly

Cockpit danych

Reads · Invoices · Exceptions

Synchronized

Reads today

128

6 locations

Vendor invoices

34

29 attached

Exceptions

3

Awaiting review

Data stream

Readings and costs

CSV · API · Upload
Asset Reading Cost Status
Tower A · Energy 126 200 kWh 48 900 zł OK
Campus West · Water 18 400 m³ 12 300 zł OK
Logistics Hub · Heat 58 900 kWh 21 700 zł Check

Exceptions

To verify

3

Logistics Hub · Heat

No reading since 05.02

Missing data

Tower A · Energy

Big spike vs last month

+32%

Campus West · Water

Duplicate upload invoice #5530

Duplicate

Problem

Assets (e.g., parking spots) are assigned multiple times by mistake

Lack of control means the same spots get promised to different tenants.

Solution

Flowtly blocks an asset if it is already used. You see who it is assigned to, for how long, in which project, and whether it is free, paid, or discounted.

Result: zero conflicts like "this spot was promised to two tenants."

Resource locks on assignment · You see who, when and on what terms
Flowtly

Resources

No double bookings

Lock
Resource Assigned Period Status
Parking spot P12 Nova Offices 01.04 – 30.04 Occupied
Warehouse B1 LogiPark Full year Occupied
Event area — Available Free
Flowtly for B2B real estate

B2B Real Estate Playbook

Command your portfolio from one console

Flowtly keeps utilities, vendor docs, and tenant billing in one workflow so finance, asset managers, and ops see the same numbers in real time.

  • Portfolio dashboard with live leases, meters, and CAPEX readiness.
  • Lease, service, and finance processes chained into one automation spine.
  • Board-ready rollups for owners and funds without chasing files.

FAQ

B2B real estate questions, answered

Quick answers on utilities, shared services, and real-time cash visibility with Flowtly.

Can Flowtly split costs per tenant or cost center?

Set allocation formulas based on area, consumption, or manual overrides. Flowtly builds reinvoices with audit trails so finance can explain every charge.

How do property managers track maintenance SLAs and contractor performance?

Flowtly focuses on the financial and contractual layer. For field dispatching or SLA timers you should pair it with a CMMS such as Qmaint, then sync approved work orders and invoices back into Flowtly.

Do tenants get visibility into utilities and shared services?

Yes. Flowtly issues statements that already include line items, allocation formulas, and supporting invoices, so tenants can log in or receive exports that explain every euro automatically.

How do you capture meter readings and supplier invoices?

It depends on the systems already installed on site. Flowtly ingests CSV/API feeds or portal uploads, but proprietary building-automation formats may need a lightweight automation layer (or integration partner) in front of Flowtly for the cleanest process.

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