Flowtly for B2B real estate

Flowtly is where you handle utilities, contracts, and settlements. No spreadsheets, chaos, or piles of extra documents.

Try flowtly

For property operators

Running buildings is demanding enough on its own

You do not need ten tools, five folders, and daily file hunts. Flowtly brings together everything you need to run financial operations and link them with documentation in one clear system. Meter readings, invoices, contracts, reinvoices, and forecasts all live where they belong and work together without chaos.

  • Spreadsheets everywhere and dozens of different programs
  • Many exceptions in settlements
  • No single tool to run an entire building
  • More financial responsibility landing on property teams

Working with legacy meters or procurement tools? Book a 30-minute audit and we’ll sketch the automations or partners that fit.

-18h

–18 hours a month spent reconciling data

100%

100% of documents linked to transactions

15 min

15 minutes to prepare a forecast

Flowtly playbooks for your industry

Pick an operational challenge and see how teams solve it with Flowtly.

Problem

Too many spreadsheets, too many errors, zero consistency

Costs, utilities, readings, and projects live in separate files; versions drift and mistakes slip into reinvoices and reports.

Solution

Flowtly gathers all operational and financial data in one place.

Specifically:
- one view for costs, utilities, readings, assets, and projects,
- automatic error checks (missing readings, odd values, duplicates),
- no manual sheet joining — the data is already where it belongs.

Result: fewer mistakes, fewer questions, and no chasing the team for "the latest version of the file."

One cockpit instead of many sheets · Automatic matching of invoices and readings · Anomalies queued for review
Flowtly

Cockpit danych

Reads · Invoices · Exceptions

Synchronized

Reads today

128

6 locations

Vendor invoices

34

29 attached

Exceptions

3

Awaiting review

Data stream

Readings and costs

CSV · API · Upload
Asset Reading Cost Status
Tower A · Energy 126 200 kWh 48 900 zł OK
Campus West · Water 18 400 m³ 12 300 zł OK
Logistics Hub · Heat 58 900 kWh 21 700 zł Check

Exceptions

To verify

3

Logistics Hub · Heat

No reading since 05.02

Missing data

Tower A · Energy

Big spike vs last month

+32%

Campus West · Water

Duplicate upload invoice #5530

Duplicate

Problem

Annual utilities (e.g., water) have only one reading — hard to settle

Without regular readings you have to rewind in Excel to reconstruct 12 months.

Solution

You can settle utilities on annual, quarterly, or monthly cycles. Flowtly calculates consumption based on the last reading, supports estimates, corrections, and later data updates.

Result: no spreadsheet gymnastics to "go back" 12 months.

Annual, quarterly, monthly — estimates and adjustments without rewinding spreadsheets
Flowtly

Annual utilities

Estimates and adjustments

Supports cycles
Medium Cycle Last read Status
Water · Campus West Annual 01.02.2024 Estimate
Energy · Logistics Hub Monthly 05.03.2024 OK
Heating · Tower A Quarterly 12.01.2024 Estimate

Problem

Costs must be split by multiple methods — area, meters, custom formulas

Different allocation methods mean every invoice is split by hand, and you have to remember which went "by meters" versus "minus offices + HVAC."

Solution

In Flowtly you build allocation formulas once. Then the system maps them to buildings, merges meter and vendor data, and calculates CAM and recovery without manual maths.

Result: costs split themselves; you stop policing exceptions in spreadsheets.

Flowtly

Allocations

Set formulas once

Automatic

Rules

Area · Meters · Formulas

3 active

Offices · M2

Area × rate · Tower A, Campus West

Active

Server rooms · Energy

Meter kWh · Logistics Hub

Active

Shared services

Formula “calculated” · All

Active

Current splits

Invoices × method × share

No manual recalcs
Invoice Method Tenant Share Status
#INV-5530 · Water Area Tower A 42% Ready
#INV-2045 · Energy Meter kWh Logistics Hub 61% Ready
#INV-8841 · HVAC service Formula Campus West Distribution Calculating

Problem

AC and HVAC data behaves differently than typical meters

HVAC data does not fit the meter model and breaks CAM.

Solution

Set a meter to "usage" instead of "state". Flowtly treats the value as monthly cost/usage and can merge data from controllers, BMS systems, or manual readings.

Result: HVAC costs do not spoil the whole CAM.

HVAC in “consumption” mode · BMS, controllers or manual readings unified in one CAM
Flowtly

HVAC

"Usage" instead of "state"

CAM aligned
System Mode Value Status
Tower A · HVAC Monthly consumption 18,400 kWh OK
Campus West · Cooling Monthly consumption 9,800 kWh OK
Logistics Hub · Ventilation Manual reading 3,200 kWh To review
Flowtly for B2B real estate

B2B Real Estate Playbook

Command your portfolio from one console

Flowtly keeps utilities, vendor docs, and tenant billing in one workflow so finance, asset managers, and ops see the same numbers in real time.

  • Portfolio dashboard with live leases, meters, and CAPEX readiness.
  • Lease, service, and finance processes chained into one automation spine.
  • Board-ready rollups for owners and funds without chasing files.

FAQ

B2B real estate questions, answered

Quick answers on utilities, shared services, and real-time cash visibility with Flowtly.

Can Flowtly split costs per tenant or cost center?

Set allocation formulas based on area, consumption, or manual overrides. Flowtly builds reinvoices with audit trails so finance can explain every charge.

How do you capture meter readings and supplier invoices?

It depends on the systems already installed on site. Flowtly ingests CSV/API feeds or portal uploads, but proprietary building-automation formats may need a lightweight automation layer (or integration partner) in front of Flowtly for the cleanest process.

Do tenants get visibility into utilities and shared services?

Yes. Flowtly issues statements that already include line items, allocation formulas, and supporting invoices, so tenants can log in or receive exports that explain every euro automatically.

How do property managers track maintenance SLAs and contractor performance?

Flowtly focuses on the financial and contractual layer. For field dispatching or SLA timers you should pair it with a CMMS such as Qmaint, then sync approved work orders and invoices back into Flowtly.

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