LIVE Flowtly update: Enhanced P&L by Person Analysis and Budget Tracking (2026-06-14)

Flowtly for B2B real estate

Flowtly is where you handle utilities, contracts, and settlements. No spreadsheets, chaos, or piles of extra documents.

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For property operators

Running buildings is demanding enough on its own

You do not need ten tools, five folders, and daily file hunts. Flowtly brings together everything you need to run financial operations and link them with documentation in one clear system. Meter readings, invoices, contracts, reinvoices, and forecasts all live where they belong and work together without chaos.

  • Spreadsheets everywhere and dozens of different programs
  • Many exceptions in settlements
  • No single tool to run an entire building
  • More financial responsibility landing on property teams

Working with legacy meters or procurement tools? Book a 30-minute audit and we’ll sketch the automations or partners that fit.

What Flowtly does for you

Capabilities matched to how your industry actually works

Included #1

Budgets and P&L you control

Set budgets per project, client, or team and track real spend against them. Catch overruns early and see profit and loss without building a spreadsheet.

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Budgets and P&L you control
Included #2

e-invoicing and KSeF, handled

Send and receive structured e-invoices through KSeF automatically. Submission status is tracked, inbound invoices are matched, and corrections stay auditable.

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e-invoicing and KSeF, handled
Included #3

Cost control with approvals

Categorize every cost, link it to a project or budget, and route spend through approval workflows so nothing slips past unauthorized.

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Cost control with approvals
Included #4

Recurring payments and commitments

Every subscription and recurring cost in one place, tied to its supplier, so forecasting and budgeting include what is actually coming.

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Recurring payments and commitments
Included #5

Contracts and work schedules

Employment agreements in every variant, plus work schedules, as the backbone of your people data.

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Contracts and work schedules
Included #6

Asset and equipment tracking

Track physical and operational assets with meters and readings, so maintenance and lifecycle cost stay under control.

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Asset and equipment tracking
Included #7

Property and room booking

Manage reservations and occupancy across properties and rooms, see availability at a glance, and avoid double-bookings.

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Property and room booking
Included #8

Auto-generate invoices from logged hours

Auto-generate invoices from logged hours
Included #9

Multi-currency, VAT and tax rule support

Multi-currency, VAT and tax rule support
-18h

–18 hours a month spent reconciling data

100%

100% of documents linked to transactions

15 min

15 minutes to prepare a forecast

Flowtly playbooks for your industry

Pick an operational challenge and see how teams solve it with Flowtly.

Problem

Spreadsheets are interlinked in dozens of ways — easy to break

One change can wreck formulas elsewhere, so nobody wants to touch the sheets.

Solution

Flowtly takes over business logic from spreadsheets: allocation keys, percentage splits, CAM formulas, cost-to-building links. Set once—it runs automatically.

Result: no fear of touching formulas because you do not need to.

Keys, formulas and allocations moved out of sheets — run automatically, no manual fixes
Flowtly

Logic from sheets

No risk of breaking

Imported
Element Details Status
CAM formula Area + HVAC adjustment Imported
Allocation keys Offices, server rooms, common Active
Percent allocations Tower A · 42% · Campus West · 38% Active

Problem

AC and HVAC data behaves differently than typical meters

HVAC data does not fit the meter model and breaks CAM.

Solution

Set a meter to "usage" instead of "state". Flowtly treats the value as monthly cost/usage and can merge data from controllers, BMS systems, or manual readings.

Result: HVAC costs do not spoil the whole CAM.

HVAC in “consumption” mode · BMS, controllers or manual readings unified in one CAM
Flowtly

HVAC

"Usage" instead of "state"

CAM aligned
System Mode Value Status
Tower A · HVAC Monthly consumption 18,400 kWh OK
Campus West · Cooling Monthly consumption 9,800 kWh OK
Logistics Hub · Ventilation Manual reading 3,200 kWh To review

Problem

Bank statements miss counterparty names

Manually matching transfers to invoices stalls cash flow because data is incomplete or inconsistent.

Solution

Flowtly matches on regex, identifies payments via account numbers, phrases, transaction IDs, and auto-assigns them to tenants and invoices.

Result: valuation and cash flow do not stall while someone hand-matches 200 transfers.

Regexes, bank accounts and transaction IDs auto-link payments to tenants and invoices
Flowtly

Payments

Matching transfers

Automations
Counterparty Reference Rule Status
Nova Offices PL41 1234 ... 8821 Regex: NOVA|NVF Matched
LogiPark PL72 5521 ... 1190 ID: LOGIPARK Matched
Unrecognized PL60 0078 ... 3301 No rule To assign

Problem

Annual utilities (e.g., water) have only one reading — hard to settle

Without regular readings you have to rewind in Excel to reconstruct 12 months.

Solution

You can settle utilities on annual, quarterly, or monthly cycles. Flowtly calculates consumption based on the last reading, supports estimates, corrections, and later data updates.

Result: no spreadsheet gymnastics to "go back" 12 months.

Annual, quarterly, monthly — estimates and adjustments without rewinding spreadsheets
Flowtly

Annual utilities

Estimates and adjustments

Supports cycles
Medium Cycle Last read Status
Water · Campus West Annual 01.02.2024 Estimate
Energy · Logistics Hub Monthly 05.03.2024 OK
Heating · Tower A Quarterly 12.01.2024 Estimate
Flowtly for B2B real estate

B2B Real Estate Playbook

Command your portfolio from one console

Flowtly keeps utilities, vendor docs, and tenant billing in one workflow so finance, asset managers, and ops see the same numbers in real time.

  • Portfolio dashboard with live leases, meters, and CAPEX readiness.
  • Lease, service, and finance processes chained into one automation spine.
  • Board-ready rollups for owners and funds without chasing files.

FAQ

B2B real estate questions, answered

Quick answers on utilities, shared services, and real-time cash visibility with Flowtly.

How do property managers track maintenance SLAs and contractor performance?

Flowtly focuses on the financial and contractual layer. For field dispatching or SLA timers you should pair it with a CMMS such as Qmaint, then sync approved work orders and invoices back into Flowtly.

Do tenants get visibility into utilities and shared services?

Yes. Flowtly issues statements that already include line items, allocation formulas, and supporting invoices, so tenants can log in or receive exports that explain every euro automatically.

How do you capture meter readings and supplier invoices?

It depends on the systems already installed on site. Flowtly ingests CSV/API feeds or portal uploads, but proprietary building-automation formats may need a lightweight automation layer (or integration partner) in front of Flowtly for the cleanest process.

Can Flowtly split costs per tenant or cost center?

Set allocation formulas based on area, consumption, or manual overrides. Flowtly builds reinvoices with audit trails so finance can explain every charge.

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