Flowtly is where you handle utilities, contracts, and settlements. No spreadsheets, chaos, or piles of extra documents.
For property operators
You do not need ten tools, five folders, and daily file hunts. Flowtly brings together everything you need to run financial operations and link them with documentation in one clear system. Meter readings, invoices, contracts, reinvoices, and forecasts all live where they belong and work together without chaos.
Working with legacy meters or procurement tools? Book a 30-minute audit and we’ll sketch the automations or partners that fit.
–18 hours a month spent reconciling data
100% of documents linked to transactions
15 minutes to prepare a forecast
Flowtly playbooks for your industry
Problem
Errors in readings, missing data, or duplicates appear when the invoice is ready — too late for calm fixes.
Solution
Flowtly adds entry validations (e.g., a reading cannot be lower than the previous), change history, alerts for incomplete or unusual data, and an exception approval workflow.
Result: you do not learn about errors after the invoice has gone to settlement.
Cash cockpit
Live CAM forecast
128,000 tracked
412,000 in 30 days
Problem
Different allocation methods mean every invoice is split by hand, and you have to remember which went "by meters" versus "minus offices + HVAC."
Solution
In Flowtly you build allocation formulas once. Then the system maps them to buildings, merges meter and vendor data, and calculates CAM and recovery without manual maths.
Result: costs split themselves; you stop policing exceptions in spreadsheets.
Allocations
Set formulas once
Rules
Area · Meters · Formulas
Offices · M2
Area × rate · Tower A, Campus West
Server rooms · Energy
Meter kWh · Logistics Hub
Shared services
Formula “calculated” · All
Current splits
Invoices × method × share
Problem
Processes stop when "the spreadsheet person" is on leave or busy.
Solution
All rules, policies, and formulas live in the system; audit trails show who changed what; automations run without the "one person who always handles it."
Result: the company runs even when someone takes time off.
Knowledge & audit
Nothing lost in inboxes
Problem
Advances sit apart from actuals, and differences surface only at year-end, turning settlements into email battles.
Solution
Flowtly keeps all advances and actual costs in one place, continuously calculates differences, and shows the tenant balance. It generates a settlement with the full trail: readings → allocations → invoices → differences.
Result: the annual settlement is not a fight over numbers — every cost has a source and proof.
Advances vs costs
Tenant balance
Readings
126 200 kWh · 18 400 m³
Allocations
Area · Meters · Formulas
Invoices
#INV-5530, #INV-2045, #INV-8841
Differences
Balance per tenant
B2B Real Estate Playbook
Flowtly keeps utilities, vendor docs, and tenant billing in one workflow so finance, asset managers, and ops see the same numbers in real time.
FAQ
Quick answers on utilities, shared services, and real-time cash visibility with Flowtly.
It depends on the systems already installed on site. Flowtly ingests CSV/API feeds or portal uploads, but proprietary building-automation formats may need a lightweight automation layer (or integration partner) in front of Flowtly for the cleanest process.
Flowtly focuses on the financial and contractual layer. For field dispatching or SLA timers you should pair it with a CMMS such as Qmaint, then sync approved work orders and invoices back into Flowtly.
Yes. Flowtly issues statements that already include line items, allocation formulas, and supporting invoices, so tenants can log in or receive exports that explain every euro automatically.
Set allocation formulas based on area, consumption, or manual overrides. Flowtly builds reinvoices with audit trails so finance can explain every charge.
Flowtly bonus
You have been exploring - drop your work email and we will send a €500 credit code you can use on your next Flowtly purchase.
