Flowtly is where you handle utilities, contracts, and settlements. No spreadsheets, chaos, or piles of extra documents.
For property operators
You do not need ten tools, five folders, and daily file hunts. Flowtly brings together everything you need to run financial operations and link them with documentation in one clear system. Meter readings, invoices, contracts, reinvoices, and forecasts all live where they belong and work together without chaos.
Working with legacy meters or procurement tools? Book a 30-minute audit and we’ll sketch the automations or partners that fit.
What Flowtly does for you
Set budgets per project, client, or team and track real spend against them. Catch overruns early and see profit and loss without building a spreadsheet.
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Send and receive structured e-invoices through KSeF automatically. Submission status is tracked, inbound invoices are matched, and corrections stay auditable.
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Categorize every cost, link it to a project or budget, and route spend through approval workflows so nothing slips past unauthorized.
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Every subscription and recurring cost in one place, tied to its supplier, so forecasting and budgeting include what is actually coming.
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Employment agreements in every variant, plus work schedules, as the backbone of your people data.
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Track physical and operational assets with meters and readings, so maintenance and lifecycle cost stay under control.
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Manage reservations and occupancy across properties and rooms, see availability at a glance, and avoid double-bookings.
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–18 hours a month spent reconciling data
100% of documents linked to transactions
15 minutes to prepare a forecast
Flowtly playbooks for your industry
Problem
HVAC data does not fit the meter model and breaks CAM.
Solution
Set a meter to "usage" instead of "state". Flowtly treats the value as monthly cost/usage and can merge data from controllers, BMS systems, or manual readings.
Result: HVAC costs do not spoil the whole CAM.
HVAC
"Usage" instead of "state"
Problem
Different allocation methods mean every invoice is split by hand, and you have to remember which went "by meters" versus "minus offices + HVAC."
Solution
In Flowtly you build allocation formulas once. Then the system maps them to buildings, merges meter and vendor data, and calculates CAM and recovery without manual maths.
Result: costs split themselves; you stop policing exceptions in spreadsheets.
Allocations
Set formulas once
Rules
Area · Meters · Formulas
Offices · M2
Area × rate · Tower A, Campus West
Server rooms · Energy
Meter kWh · Logistics Hub
Shared services
Formula “calculated” · All
Current splits
Invoices × method × share
Problem
Lack of control means the same spots get promised to different tenants.
Solution
Flowtly blocks an asset if it is already used. You see who it is assigned to, for how long, in which project, and whether it is free, paid, or discounted.
Result: zero conflicts like "this spot was promised to two tenants."
Resources
No double bookings
Problem
One change can wreck formulas elsewhere, so nobody wants to touch the sheets.
Solution
Flowtly takes over business logic from spreadsheets: allocation keys, percentage splits, CAM formulas, cost-to-building links. Set once—it runs automatically.
Result: no fear of touching formulas because you do not need to.
Logic from sheets
No risk of breaking
B2B Real Estate Playbook
Flowtly keeps utilities, vendor docs, and tenant billing in one workflow so finance, asset managers, and ops see the same numbers in real time.
FAQ
Quick answers on utilities, shared services, and real-time cash visibility with Flowtly.
Yes. Flowtly issues statements that already include line items, allocation formulas, and supporting invoices, so tenants can log in or receive exports that explain every euro automatically.
Set allocation formulas based on area, consumption, or manual overrides. Flowtly builds reinvoices with audit trails so finance can explain every charge.
Flowtly focuses on the financial and contractual layer. For field dispatching or SLA timers you should pair it with a CMMS such as Qmaint, then sync approved work orders and invoices back into Flowtly.
It depends on the systems already installed on site. Flowtly ingests CSV/API feeds or portal uploads, but proprietary building-automation formats may need a lightweight automation layer (or integration partner) in front of Flowtly for the cleanest process.
Flowtly bonus
You have been exploring - drop your work email and we will send a €500 credit code you can use on your next Flowtly purchase.
