Employee agreements are the foundation of your HR operations — they tie compensation, working hours, and leave policies to every person on your team. This tutorial walks you through adding a new employee, creating their agreement, and reviewing it later from the employee profile.
What you'll do
- Open the People section and review your employees
- Add a new employee
- Create and configure their agreement
- Review the employee's full profile
Step 1: Open the People section
From the Flowtly sidebar, click People under the Organization section. You'll see a list of all your employees, each with their role, position, and active agreement status.
Each row shows the employee's name, position, and an "Active agreement" indicator. Click the icons on the right of a row to jump directly to an employee's agreements, documents, or other details.
Step 2: Add a new employee
Click Add employee in the top-right corner. A modal opens with fields for First name, Last name, Company email, Contact email, and Contact phone. You can also check Invite user to Flowtly to send them an invitation link.
Fill in the required fields (marked with *) and click Save. The new employee appears in the list immediately.
Tip: If you're onboarding several people at once, keep the invitation checkbox enabled — new employees receive a welcome email and can set up their own profile.
Step 3: Create and configure the agreement
From the employee list, click the agreement icon next to the person you want to configure, or open their profile and go to the Agreements tab. Click Add agreement and fill in the contract details.
The agreement form has two main areas:
- General — Position, type of contract (Agreement, B2B, or permanent), weekly working hours, and whether the employee works full-time or part-time (FTE percentage)
- Dates — Start date and optional end date
- Amount — Gross or net salary and billing period (per hour, per month, per year)
Set the fields according to the contract you're creating, then save. The agreement becomes active immediately.
Step 4: Review the full employee profile
Open the employee's profile to review everything in one place. The top of the page shows tabs: Overview, Assignments, Permissions, Annual leave, Agreements, Documents, Rates, and Benefits.
The Overview tab shows Personal info (first name, last name, birthday, departments, reports to), Contact details, Holidays allowance, and Notes. Use the tabs at the top to navigate between contract details, leave history, role assignments, and documents.
Important: Update the agreement when anything changes — salary, working hours, end date. Flowtly keeps historical versions, so you can always see the progression of a contract over time.
You're finished
You now know how to add employees, create agreements, and review profiles. The same pattern applies to every contract you create: add the employee first, then layer in the agreement with position, dates, and compensation.
