Outcome

What outdated rates cost you

A rate agreed two years ago and never updated is a discount nobody approved. Work out the gap between your rate card and what you actually bill.

Work it out with your numbers

The figures below are a worked example. Change any of them: nothing you type is sent or stored.

What it comes to

Gap per year
50 400 €
Gap per month
4 200 €
Below the card by
8.2%

How the figure is calculated

In words
Take the rate actually billed away from the rate card, multiply the difference by the billable hours in a month, then by twelve.
In symbols
  • Gap per year = H × (K − A) × 12
  • Gap per month = H × (K − A)
  • Below the card by = (K − A) ÷ K
With your numbers
  • 600 h × (85 € − 78 €) = 4 200 €
  • 4 200 € × 12 = 50 400 €

Assumptions

  • A rate billed above the card is not counted as a gain: the result shows only what is lost below it.
  • The average billed rate is invoiced revenue for time divided by the hours invoiced in the same months.

How Flowtly measures this

  1. 1Rates and billing classifications are set per person and per project, so the same person can bill differently on two engagements.
  2. 2Custom attributes on people and projects can drive billing rates, without changes to the core system.Read the guide
  3. 3The audit trail records who changed what, from rates to invoices, so a rate change has a date and a name.Read the guide

See time tracking

An invoice line for a UX design workshop, 2 days at a net price of 4500, with net value, VAT total and gross value calculated automatically and fields for project, GTU and tags.
Enter quantity, unit and net price; net value, VAT and gross are calculated, and each line can carry a project and tags.

Measure it on your own data

Start a 14-day trial and load a month of your own hours, or book a demo and we will walk through it with you.

Start free trialBook a demo

More outcome calculators

What the bench costs you

What unbooked capacity costs over a period, and who has room next week.

Profit per person

What one person earns the firm after their own cost and a share of overhead.

What an unbilled hour costs

What hours that never reach an invoice cost in a year, and how a sign-off stops it.

Where your budget will land

Where a budget will land at the current pace, and when it crosses the alert line.

What a slow staffing decision costs

The billable hours that wait while staffing requests sit unanswered.

Billable hours and the margin they earn

Your billable share, and the margin left once every logged hour is paid for.