Project & Task Notifications
Flowtly delivers notifications about project assignments, task updates, and comments via both email and in-app alerts to relevant team members.
Project assignment
When you are assigned to a project, you receive an email notification. If a new phase is added to a project you belong to, all project members receive an email notification.
Task assignment
When a task is assigned to you, you receive an email notification at your company email address. This email includes the task name, the associated project, and a direct link to open the task in Flowtly.
Task status changes
When the status of a task you are assigned to changes (e.g., from "To Do" to "In Progress"), you receive both an email and an in-app notification. Both notifications clearly display the previous and new status of the task.
Task comments
When another user adds a comment to a task you are subscribed to, you receive both an email and an in-app notification. The user who added the comment is excluded from receiving this notification.
Notification summary
| Event | Email | In-app | Recipients |
|--------------------|-------|--------|---------------------------------------------|
| Project assigned | Yes | | Assigned employee |
| Phase added | Yes | | All project members |
| Task assigned | Yes | | Assigned employee |
| Task status changed| Yes | Yes | Assigned employee |
| Task comment added | Yes | Yes | Task subscribers (excluding commenter) |
All email notifications related to projects and tasks require the recipient to have a company email address configured in their employee profile.
Example use cases
- A Project Manager assigns a newly created project to a team, and the assigned employees receive an email confirming their involvement.
- A Project Administrator adds a new phase to an existing project, and all current project members are notified via email of this update.
- An employee updates their assigned task from "In Progress" to "Done," triggering both an email and an in-app notification to confirm the status change.
- A team member adds a question as a comment on a task, and all other subscribed team members receive an email and in-app notification about the new comment.
