Holiday Emails
Flowtly sends email notifications at every stage of the holiday request lifecycle. These emails keep employees and their approval chain informed without needing to check the app.
Holiday request created
When an employee submits a holiday request, each person in the approval chain receives an email with the request details. The email includes the requested dates, holiday type, and a link to review the request.
Holiday request submitted
The employee who submitted the request receives a confirmation email acknowledging that their request has been registered in the system.
Holiday request approved
When one approver in a multi-step chain approves the request, the employee receives an email indicating the approval and how many approvals remain before the request is fully accepted.
Holiday request accepted
Once all required approvals are complete, the employee receives a final acceptance email. This email includes a link to add the holiday to their calendar feed.
Holiday request rejected
If any approver rejects the request, the employee receives an email with the rejection reason provided by the approver.
Holiday added by manager
When a manager directly adds a holiday for an employee (bypassing the request flow), the employee receives a notification email with the holiday details and a calendar feed link.
Google Calendar sync error
If Flowtly encounters an error synchronising an approved holiday to Google Calendar, admin-level employees receive an error notification email so they can investigate.
Who receives what
| Event | Employee | Approval chain | Admins |
|---|---|---|---|
| Request created | Yes | ||
| Request submitted | Yes | ||
| Request approved | Yes | ||
| Request accepted | Yes | ||
| Request rejected | Yes | ||
| Added by manager | Yes | ||
| Calendar sync error | Yes |
